1. Develop, and audit the use of, the departments documents classification taxonomies and title blocks to facilitate accurate and smooth information capture, search, and retrieval. 2. Develop and create coding systems (whenever needed) for the department s projects to facilitate documents processing, reproduction, distribution, storage, or archiving. 3. Follow up, guide, and supervise, project sites Document Controllers to ensure prompt, accurate, and consistent technical office documents filing, storing, and archiving system through collecting and maintaining all project correspondences. 4. Receive and assemble all projects sites packages and data (every 15 days) to promptly upload on server, and allocate in relevant electronic files and archives; and send an e-mail to notify all relevant project personnel in head office. 5. Prepare the administrative and coding aspects of suppliers and subcontractors contracts, and handle the process of obtaining signatures from involved parties and personnel. 6. Manage the Oracle system and upload all projects subcontractors contracts and agreements for future reference and retrieval, and communicate with relevant departments to tackle any gaps or identify and upload any missing documents. 7. Issue submittals to be submitted promptly to the project s client. 8. Conduct technical hiring interviews for Document Controllers (on site), and ensure their skills fit within the required qualifications for the job. 9. Administer the coding for all department s correspondences and letters during exchange with external parties. 10. Attend meetings with project s clients or consultants, whenever needed, to identify and determine project s requirements and needs with regards to documents management and control. 11. Create hardcopies back-up for all server-uploaded documents for safeguarding against loss. 12. Facilitate the distribution of correspondences (incoming and outgoing) to the concerned individuals.
At Rowad Modern Engineering, we provide equal opportunities to all regardless of race, colour, ancestry, religion, national origin, age, citizenship, marital status, disability, or gender identity. we do not just hire Talents-We invest in potential. If you are ready to grow, we are ready to meet you
+ 3 years of Experience
Proficiency Microsoft Office is a must
proficiency in Power BI is a must
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Lone Star Limited · Dammam/Khobar/Eastern Province - Saudi Arabia
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