Document Controller

Key Responsibilities • Follows document control procedures and processes for the management of project documents and records. • Reviews and processes incoming and outgoing project documents such as drawings, specifications, correspondence, reports, and submittals for administrative compliance . • Monitors and controls document revisions, ensuring that the latest revisions are available to project team members. • Checks compliance and quality of documents, adheres to the requirements. • Proactively conduct spot audits and over-the-shoulder-reviews of Project Teams to facilitate their understanding of and enhance their compliance to Document Controls procedures. • Maintains accurate and up-to-date project document and record logs, including transmittals, receipt confirmations, and distribution lists. • Uses the electronic document management system (EDMS)in accordance with established procedures and standards. • Regularly updates the Document Distribution Matrix in EDMS. • Regularly reviews and makes required updates to workflow templates in EDMS and updates associated documentation of same. • Provides support to project team members, end users and Contractors on the use of the EDMS and other document control tools and systems, as applicable. • Ensures compliance with project requirements and regulatory standards for document control. • May assist in the preparation of project reports and presentations, as required. • Performs other document control-related duties as assigned by the Project Manager or other senior staff. • May assemble and bind final copy involving spiral bind or related equipment. • Bachelor s degree in business administration, Information Management, or related field. • 5 - 7 years of experience in document control in a construction, engineering, or related industry. • Competent demonstrated knowledge of document control procedures, processes, and tools. • Ability to work independently and collaboratively in a fast-paced, deadline-driven environment. • Familiarity with project management tools and software, such as (EDMS) ACONEX, Microsoft Office Excel and word or similar scheduling and collaboration platforms. • Experience working collaboratively with cross-functional teams, including project managers, engineers, procurement, and operations personnel. • Strong organizational, problem-solving, and analytical skills to support the effective delivery of projects. • Excellent communication and interpersonal abilities to interact with both internal and external stakeholders. • Analytical and thorough, problem-solving ability • Ability to work under pressure and manage multiple priorities effectively. • Flexibility and adaptability in responding to changing business requirements. • Effectively manages and prioritizes workload and delivers to tight deadlines.