Original posting on indeed. You apply directly with the employer — we never auto-apply.
Job description
**Document Management:**
* Receive, process, and maintain files and documents in accordance with established procedures.
* Ensure all documents are correctly labeled, indexed, and filed for easy retrieval.
* Maintain both hard copy and electronic document management systems.
* Create and update document templates and ensure consistency across all documentation.
**Document Control:**
* Manage the flow of documentation within the organization and ensure timely processing.
* Track document versions, revisions, and ensure proper version control.
* Review documents for completeness, accuracy, and compliance with company standards.
* Ensure that all documents comply with organizational policies and regulatory requirements.
**Record Keeping:**
* Maintain an organized filing system for both electronic and paper\-based documents.
* Archive inactive records in accordance with company policies and legal requirements.
* Ensure confidentiality and security of sensitive documents.
**Coordination and Communication:**
* Coordinate with various departments to collect and disseminate information.
* Communicate effectively with team members to ensure understanding of document control procedures.
* Respond to internal and external document requests promptly and efficiently.
**Quality Assurance:**
* Conduct regular audits to ensure documents are correctly filed and maintained.
* Identify and rectify discrepancies in documentation.
* Implement continuous improvement initiatives to enhance document control processes.
**Administrative Support:**
* Provide administrative support to the document control team and other departments as needed.
* Assist in the preparation and distribution of reports, manuals, and other documents.
* Support the training of staff on document control procedures and systems.
**Qualifications and Skills:**
* High school diploma or equivalent; additional qualifications in document management or related fields are a plus.
* Proven experience in document control or a similar administrative role.
* Strong organizational skills and attention to detail.
* Proficiency in document management software and Microsoft Office Suite.
* Excellent communication and interpersonal skills.
* Ability to handle confidential information with discretion.
* Strong time management skills and the ability to prioritize tasks effectively.
Job Type: Full\-time
Pay: AED1,500\.00 \- AED2,000\.00 per month
Experience:
* relevant: 1 year (Required)
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