Procurement and Contracts Document Controller

• Maintain and control procurement and contract documentation in both physical and electronic filing systems. • Ensure all contracts, purchase orders, amendments, correspondence, and supporting documents are properly recorded and updated. • Track document status, revisions, approvals, and distribution in accordance with company procedures. • Coordinate with procurement, legal, finance, quality, and project teams to collect and maintain required documentation. • Ensure proper version control and confidentiality of sensitive documents. • Prepare document transmittals, registers, trackers, and reports. • Monitor contract expiry dates, renewals, insurance certificates, bank guarantees, and other compliance documents. • Support tendering and sourcing activities by maintaining RFQ/RFP documentation and supplier records. • Ensure all procurement and contracts documentation complies with company policies and audit requirements. • Assist in supplier onboarding documentation and vendor master record updates. • Archive completed contracts and procurement files for future reference and audits. • Support internal and external audits by providing required procurement and contract records. • Maintain accurate logs for incoming and outgoing documents. • Follow up with internal stakeholders and suppliers for pending documents and approvals. The Procurement and Contracts Document Controller is responsible for managing, organizing, tracking, and maintaining procurement and contract-related documents to ensure accuracy, compliance, accessibility, and proper record retention. The role supports procurement and contracts teams by ensuring all documentation is properly controlled throughout the contract lifecycle. • Strong organizational and document management skills. • Attention to detail and accuracy. • Good communication and coordination skills. • Proficiency in Microsoft Office applications. • Ability to manage confidential information professionally. • Knowledge of procurement and contract processes. • Ability to work under pressure and meet deadlines. Key Competencies • Document Control • Procurement Coordination • Contract Administration Support • Record Management • Compliance Monitoring • Time Management • Team Coordination • Problem Solving