Cost Monitoring and Analysis
• Monitor actual costs against budgets and forecasts, investigating and explaining variances.
• Prepare daily, weekly, and monthly cost reports for management and department heads.
• Analyze cost trends and identify cost-saving opportunities.
• Calculate and monitor key cost performance indicators and ratios.
Purchasing and Supplier Control
• Review purchase requisitions and purchase orders against approved budgets and delegated authority limits.
• Verify supplier invoices through three-way matching of purchase orders, goods received notes, and invoices.
• Monitor supplier pricing, compare quotations, and highlight significant price variances or increases.
Inventory Control
• Conduct and supervise periodic stock counts and reconcile physical stock with system records.
• Monitor stock levels, slow-moving inventory, wastage, and write-offs.
• Ensure compliance with receiving, storage, and issuing procedures.
Budgeting and Reporting
• Support the annual budgeting and periodic forecasting processes.
• Assist with month-end closing activities, including accruals and cost reconciliations.
• Maintain accurate cost records within the ERP and inventory management systems.
Controls and Compliance
• Ensure adherence to cost control policies and procedures and recommend process improvements where appropriate.
• Conduct spot checks and internal reviews of receiving, stores, and expenditure activities.
• Support internal and external audit requirements through the provision of documentation and analysis.
Essential
• Bachelor's Degree or Diploma in Quantity Surveying, Accounting, Finance, or a related discipline.
• Minimum 3 years of experience in a cost control role.
• Practical experience working with ERP or inventory management systems such as SAP, Oracle, Microsoft Dynamics, or similar platforms.
• Advanced Microsoft Excel skills, including Pivot Tables, Lookup Functions, and reconciliations.
Preferred
• Professional certification, or active pursuit of one, such as CCP, CMA, CIMA, ACCA, CPA, or equivalent.
• Experience within the Facilities Management and/or Construction industry.
• Experience in multi-site or high-volume operational environments.
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