Coordinator- Certification

Product Certification, Testing & Compliance Coordinator SABER Certification and SCoC Issuance • Review client commercial invoices to verify HS codes, product descriptions, supplier details, and other relevant shipment information. • Process and issue SABER Shipment Certificates of Conformity (SCoC) through the client portal. • Verify the registration status of Product Certificates of Conformity (PCoC) and coordinate with registered vendors and certification bodies to obtain PCoCs where required. • Ensure all in-house SCoCs are issued accurately within the agreed turnaround time (TAT) with brands. SASO Cosmetics Certification • Coordinate with brands to collect the required product documents and technical information for certification. • Submit relevant documentation to certification bodies and follow up on certification requirements. • Arrange GCC and overseas inspections, as applicable, to obtain Certificates of Conformity (CoC) for SASO-regulated cosmetic products. • Coordinate with brands and certification bodies to fulfil certification requirements and ensure timely issuance of SASO Cosmetics CoCs. MOIAT Certification • Coordinate with brands and certification bodies to fulfil MOIAT certification requirements. • Follow up on applications, documentation, and certification progress. • Ensure timely issuance of the required Certificates of Conformity (CoC). Product Testing and Laboratory Coordination • Coordinate with brands and designated laboratories to identify product testing requirements. • Coordinate with brands to arrange and collect the required product samples for testing. • Follow up with brands to ensure samples are prepared and made available within the required timelines. • Arrange the collection, receipt, and delivery of product samples to designated laboratories or certification bodies. • Verify sample details against the relevant product information and testing requirements before submission. • Provide the necessary technical documents, product specifications, and supporting information along with the samples. • Coordinate with laboratories and certification bodies throughout the testing process and follow up on pending requirements. • Track testing progress and coordinate the issuance and collection of test reports. • Maintain proper records of sample arrangements, sample submissions, testing status, and test reports. • Ensure timely completion of testing activities through effective coordination with brands, laboratories, and certification bodies. International Certification Coordination • Identify and coordinate additional country-specific certification and CoC requirements for brands, as applicable. • Liaise with brands, suppliers, laboratories, and certification bodies to obtain the required certificates and supporting documents. • Follow up on certification applications to ensure timely issuance of the required certificates. Vendor Invoice and Payment Coordination • Collect vendor invoices, payment statements, and supporting financial documents. • Verify invoices and statements for accuracy and completeness before processing payments. • Coordinate the release of vendor payments following the required verification and approval procedures. Reporting and Database Management • Maintain and regularly update the monthly CoC issuance database. • Track certificate issuance, pending applications, inspection status, and turnaround times. • Maintain accurate records of certificates, test reports, sample submissions, inspections, vendor invoices, and related documentation. Client Communication and Brand Invoicing • Prepare and issue invoices to brands on a monthly basis. • Respond promptly and professionally to client emails and telephone calls. • Provide timely updates regarding certification progress, documentation requirements, inspections, testing, and pending issues. • Coordinate with clients, brands, vendors, laboratories, and certification bodies to resolve queries and prevent delays • Ensure accurate and timely issuance of in-house SCoCs within the agreed turnaround time (TAT). • Coordinate with registered vendors and certification bodies to obtain PCoCs and ensure timely registration and availability. • Ensure timely issuance of SASO Cosmetics CoCs by coordinating with brands and certification bodies and following up on pending requirements. • Maintain accuracy in documentation, HS code verification, certification processing, and invoicing. • Ensure timely coordination of product samples, testing, laboratory activities, inspections, and certification processes. • Maintain updated certification databases, sample records, test reports, and financial documentation. • Ensure prompt responses to client emails and telephone calls, with timely follow-up on all pending matters. • Meet agreed deadlines and maintain efficient coordination with brands, suppliers, vendors, laboratories, and certification bodies Job /Person Specifications Qualifications and Knowledge: Bachelor's degree in any domain, or a related field. Job Skills: • Excellent communication and negotiation skills. • Knowledge of customs regulations and trade laws in Dubai and internationally. • Proficiency in logistics software and tools. • Customer-focused and results-oriented. Experience: 3 years proven experience in the freight forwarding or logistics industry, with a strong understanding of Dubai's logistics landscape.