Chief Accountant

Job Purpose The Chief Accountant is responsible for managing the hotel's day-to-day accounting operations and ensuring accurate financial records, timely reporting, effective financial controls, and compliance with company policies and applicable accounting standards. The position supports the Director of Finance / Financial Controller in maintaining strong financial controls and ensuring the accuracy and integrity of the hotel's financial information. Key Responsibilities 1. General Accounting • Manage the day-to-day accounting activities of the hotel. • Ensure all financial transactions are accurately recorded and properly supported. • Maintain the general ledger and accounting records. • Review journal entries, accruals, provisions, and adjustments. • Ensure accurate and timely posting of all financial transactions. • Monitor and reconcile balance sheet accounts. • Ensure proper filing and maintenance of financial documentation. 2. Month-End & Year-End Closing • Coordinate the month-end closing process. • Ensure all revenue, expenses, accruals, provisions, and adjustments are recorded accurately. • Prepare and review month-end schedules and reconciliations. • Assist in preparing year-end financial statements and supporting schedules. • Ensure closing deadlines are met in accordance with company requirements. 3. Accounts Payable & Receivable • Supervise Accounts Payable and Accounts Receivable activities. • Ensure supplier invoices are properly verified, approved, and recorded. • Monitor supplier balances and payment schedules. • Ensure timely collection and reconciliation of receivables. • Review outstanding balances and follow up on overdue accounts. • Maintain accurate vendor and customer accounts. 4. Income Audit & Revenue Control • Review daily hotel revenue reports and supporting documents. • Ensure revenues from Rooms, Food & Beverage, Spa, Events, and other departments are accurately recorded. • Reconcile revenue between the PMS, POS, and accounting system. • Investigate discrepancies and ensure corrective action is taken. • Monitor cash, credit card, bank, and other payment transactions. • Ensure appropriate controls over cash handling and revenue collection. 5. Bank & Cash Reconciliation • Review daily cash reports and bank transactions. • Prepare and review bank reconciliations. • Monitor cash balances and ensure proper cash controls. • Investigate and resolve discrepancies promptly. • Ensure compliance with hotel cash-handling procedures. 6. Financial Reporting • Prepare financial reports and schedules as required. • Provide accurate financial information to the Director of Finance / Financial Controller. • Assist with monthly financial reporting and management accounts. • Analyze significant variances and provide explanations. • Support management in understanding financial performance. 7. Budgeting & Forecasting • Assist in the preparation of the hotel's annual budget. • Support monthly forecasting and financial planning. • Monitor actual results against budget and forecast. • Identify significant variances and communicate them to management. • Assist departments in maintaining effective budgetary control. 8. Internal Controls & Compliance • Ensure effective internal financial controls are maintained. • Monitor compliance with hotel policies, procedures, and financial controls. • Support internal and external audits. • Provide requested documentation and financial schedules to auditors. • Identify control weaknesses and recommend corrective actions. • Ensure compliance with applicable accounting standards and local statutory requirements. 9. Inventory & Cost Control • Work closely with Cost Control, Purchasing, Stores, and operational departments. • Review inventory records and stock reconciliations. • Support monthly stocktaking and investigate discrepancies. • Monitor food, beverage, and other operational costs. • Ensure proper recording of inventory movements and adjustments. 10. Payroll & Staff-Related Accounting • Coordinate with HR and Payroll to ensure accurate payroll accounting. • Review payroll-related journal entries and reconciliations. • Ensure staff-related expenses and provisions are properly recorded. • Maintain confidentiality of employee financial information. 11. Team Supervision & Development • Supervise and guide the accounting team. • Allocate responsibilities and monitor work progress. • Review the team's work for accuracy and completeness. • Train and develop finance colleagues. • Promote teamwork, accountability, and professional standards.