Assistant Company Secretary

Key Responsibilities • Assist the Company Secretary in maintaining statutory records, registers, and corporate documentation. • Support the preparation and coordination of Board of Directors, Board Committee, and General Meetings. • Prepare meeting agendas, notices, minutes, resolutions, and related documentation. • Assist with statutory filings, regulatory submissions, and compliance reporting within prescribed deadlines. • Maintain and update corporate records, including director and shareholder information. • Assist with the preparation and filing of annual returns and other statutory documents. • Monitor changes in applicable company laws, regulations, and corporate governance requirements. • Assist with incorporation, restructuring, share transfers, changes in directors/officers, and other corporate actions. • Coordinate with directors, shareholders, auditors, lawyers, regulators, and other external stakeholders when required. • Maintain a compliance calendar and follow up on upcoming statutory and regulatory deadlines. • Assist in drafting corporate resolutions, notices, letters, and other legal/corporate documents. • Support due diligence exercises and provide corporate documents and information as required. • Maintain proper filing systems for physical and electronic corporate records. • Provide general administrative and coordination support to the Company Secretary and Legal/Compliance team. Qualifications • Bachelor's degree in Commerce or a related field. • Professional qualification in Company Secretarial practice or having passed the Executive level of the Company Secretary course is preferred. • Candidates may alternatively be considered for a structured 15-month training programme . • Strong organisational skills, attention to detail, and the ability to work with confidential corporate information. • Good written and verbal communication skills. • Candidates with relevant corporate secretarial, legal, compliance, or governance experience will be preferred.