Administrative Officer – Recruitment Agency

• Handle daily office administration and general documentation. • Coordinate with clients, candidates, overseas recruitment partners and internal teams. • Arrange candidate interviews and follow up on recruitment activities. • Maintain candidate databases, recruitment trackers, employee records and recruitment files. • Prepare reports, emails, letters, spreadsheets and other official documents. • Follow up on job orders, employment contracts, candidate documents and visa processing. • Maintain organized physical and digital filing systems. • Update recruitment status reports and ensure records are accurate and up to date. • Assist with candidate document collection and verification. • Monitor pending tasks and ensure timely follow-up with relevant stakeholders. • Support HR and recruitment teams with administrative and coordination activities. • Handle confidential information professionally. • Bachelor's degree or relevant diploma in Business Administration, HR or a related field preferred. • 3–4 years of relevant administrative experience. • Experience in a recruitment agency, HR consultancy or manpower supply company is preferred. • Good knowledge of MS Office, particularly Excel, Word and Outlook. • Strong written and verbal communication skills. • Excellent organizational skills and attention to detail. • Good follow-up, coordination and time-management abilities. • Ability to multitask and work under pressure. • Professional attitude and ability to handle confidential documents.