ADMIN OFFICER (SCHOOL)

• Manage day-to-day administrative activities and ensure the smooth functioning of school operations. • Maintain administrative records, files, registers, inventory, and documentation. • Monitor office supplies, stationery, equipment, and other school requirements. • Coordinate maintenance, repairs, facility requirements, and other administrative requests. • Ensure school premises, offices, and common areas are organised, clean, and operational. • Coordinate with vendors and service providers for quotations, service requests, and procurement requirements. • Obtain and compare quotations, prepare cost comparisons, and submit recommendations for approval. • Follow up on purchase orders, deliveries, invoices, payments, and service completion. • Maintain an updated vendor database, contracts, service agreements, and renewal records. • Monitor vendor performance, service quality, and compliance with agreed terms. • Supervise housekeeping staff and monitor cleanliness across classrooms, offices, washrooms, corridors, and common areas. • Prepare and monitor cleaning schedules and ensure adequate coverage across the campus. • Conduct regular inspections and address housekeeping issues promptly. • Coordinate with maintenance and facilities teams to resolve operational issues. • Ensure proper use and storage of cleaning materials and equipment. • Coordinate with the designated HSE Officer on workplace safety, fire safety, emergency preparedness, and compliance requirements. • Monitor the availability and condition of safety equipment and ensure reported issues are followed up. • Coordinate fire drills, safety inspections, training schedules, and related documentation. • Report hazards, incidents, and unsafe conditions to the concerned personnel for corrective action. • Support compliance with applicable school safety requirements and regulatory standards. • Coordinate with HR on staff-related administrative requirements, attendance records where applicable, onboarding arrangements, and staff facilities. • Liaise with the School Principal, SLT, teachers, and support departments to address administrative needs. • Coordinate with Finance for quotations, purchase requests, invoices, and payment documentation. • Work with IT, transport, security, maintenance, and other support teams to ensure timely resolution of operational matters. • Communicate updates, pending actions, and operational concerns to the relevant stakeholders. • Prepare periodic reports on administrative expenses, vendor performance, maintenance issues, housekeeping, and pending requests. • Maintain records of quotations, purchases, assets, service contracts, and administrative activities. • Ensure timely renewal and maintenance of relevant licences, contracts, and service records, in coordination with the responsible departments. • Follow school policies, approval procedures, confidentiality requirements, and established administrative processes. • Perform other administrative duties assigned by the School Principal or Management. • Experience in vendor management, procurement coordination, facilities, and housekeeping supervision. • Knowledge of MS Office, record management, and administrative reporting. • Familiarity with UAE school operations, HSE requirements, and regulatory compliance is an advantage. • Strong coordination and organisational skills. • Effective communication and interpersonal skills. • Vendor negotiation and cost-conscious decision-making. • Problem-solving and follow-up skills. • Ability to supervise support staff and manage multiple priorities. • Attention to detail, accountability, and confidentiality. • Ability to work collaboratively with HR, SLT, Finance, and other departments.