Accountant - Accounts Payable

Responsible for managing the complete accounts payable cycle, including vendor invoice processing, vendor statement reconciliation, payment preparation, supplier follow-up, and maintaining accurate and timely financial records in compliance with company policies and UAE requirements. Key accountabilities: • Receive, verify, and process supplier/vendor invoices. • Check invoices against purchase orders, contracts, delivery/service documents and approvals. • Ensure proper accounting treatment, cost allocation and supporting documentation. • Maintain accurate vendor accounts and ensure timely posting of invoices. • Monitor outstanding payables and ensure invoices are processed within agreed payment terms. • Identify and resolve invoice discrepancies with vendors and internal departments. • Perform regular reconciliation of vendor statements with company books. • Investigate and clear outstanding, disputed and unidentified transactions. • Follow up with vendors for missing invoices, credit notes, debit notes and supporting documents. • Maintain vendor-wise reconciliation statements and ageing reports. • Ensure vendor balances are accurate and properly supported at month-end/year-end. • Prepare weekly/monthly vendor payment schedules based on approved invoices and payment priorities. • Verify invoice approvals, supporting documents and payment terms before processing payments. • Prepare payment requests and bank payment instructions. • Coordinate with Finance Manager/authorized signatories for payment approvals. • Ensure payments are released accurately and within agreed timelines. • Maintain payment records and provide remittance advice to vendors. • Monitor advance payments and ensure timely adjustment against invoices. • Perform weekly and monthly payment reconciliations, ensuring payments are accurately matched with invoices, bank transactions, and accounting records. • Review and process monthly utility bills and management expense payments • Prepare accounts payable ageing and vendor outstanding reports. • Ensure all invoices received up to month-end are properly recorded. • Identify and account for outstanding expenses/accruals where required. • Reconcile AP sub-ledger with the General Ledger. • Provide required schedules and supporting documents for internal/external audits. • Act as the primary finance contact for vendor payment and reconciliation queries. • Coordinate with Procurement, Operations, HR and other departments regarding invoice approvals and discrepancies. • Respond to vendor payment status requests and maintain professional supplier relationships. • Escalate overdue or disputed invoices to the Finance Manager where necessary. Key Reports • Vendor Ageing Report • Vendor Statement Reconciliation • Weekly Payment Proposal • Outstanding Invoice Report • Advance Payment & Adjustment Report • Unallocated / Unidentified Payment Report • AP Month-End Reconciliation • Vendor Payment Status Report • Bachelor's degree in Accounting, Finance or Commerce. • 3–5 years of relevant experience in Accounts Payable / Vendor Accounting , preferably in the UAE. • Good understanding of accounting principles and AP processes. • Experience with ERP/accounting systems such as Microsoft Dynamics, Tally, Zoho or similar. • Strong Excel skills, including Pivot Tables, XLOOKUP/VLOOKUP and reconciliation functions. • Knowledge of UAE VAT and basic understanding of UAE accounting requirements. • Good communication and vendor coordination skills.