Student Affairs Assistant

• Travel Coordination & Logistics • Coordinate for travel itineraries including flight bookings in line with academic schedules, institutional requirements, and outlined budget guidelines. • Arrange for the visa documents for students in coordination with the Academics, Student Affairs and Admissions teams. • Communicate with relevant (IITD-AD approved) travel agencies /service providers for timely bookings. • Ensure all the travel bookings are accurately documented and communicated to the students accordingly. • Documentation related to the cost of travel for each student for budgeting putpose. • Help in arranging student orientations at the beginning of semester. Visa & Documentation Support • Assist with visa applications, documentation, and submission processes. • Coordinate with relevant authorities, embassies, and internal departments for visa processing. • Ensure all travel documentation (passports, visas, insurance, approvals) is complete and compliant. • Maintain updated records about the visa status and apply for renewal in accordance with the regulations • Documentation related to the cost of visa for each student for budgeting putpose. Student Support & Communication • Support A&SA in resolving travel-related issues, including delays, cancellations, or in case of any emergencies. Data Management & Reporting • Help A&SA in keeping proper documentation for approvals, reimbursements, and audit purposes. • Stay updated on travel regulations, visa policies, and UAE compliance requirements. Other Activities( in Academics & Student Affairs) • Assist in the coordination and logistical arrangements for student activities and events, as and when required • Bachelor's degree in Higher Education Administration, Psychology, Sociology, or a related field. • 1-2 years of experience in a higher education setting, preferably within student services or administrative support. • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with student information systems (e.g., Banner, PeopleSoft). • Excellent written and verbal communication skills, with the ability to articulate information clearly and empathetically to diverse audiences.