Stock Admin

Role Objective The Stock Administrator is responsible for managing inventory transactions, production job bag entries, material issuance and receipts, stock accuracy, and inventory control activities across all manufacturing processes. The role ensures seamless material availability to support production targets while maintaining accurate records, conducting stock reconciliations, and enforcing inventory control procedures. Key Responsibilities Inventory & Stock Management • Maintain accurate inventory records for precious metals, non-precious metals, gemstones, findings, and other production consumables. • Monitor stock levels and ensure optimum inventory availability to support uninterrupted production. • Maintain and control inventory of wires, plates, solders, and other key manufacturing materials through effective replenishment systems. • Perform daily stock updates and communicate inventory status to the Supervisor, Line Manager, and Factory Manager. • Ensure proper documentation and recording of all stock movements, including issues, receipts, transfers, and returns. Production Support • Oversee and ensure accurate entry of Production Job Bags for all manufacturing processes. • Plan and coordinate job distribution in alignment with production schedules and output targets. • Issue and receive color stones and other production materials to and from workers as required. • Prepare Baladiya documentation for stamping orders generated through the system. • Record material consumption accurately and ensure correct system transactions are maintained. Inventory Control & Compliance • Review inventory and production entries for accuracy and completeness. • Identify, investigate, and rectify transaction errors and discrepancies in coordination with production and inventory teams. • Ensure compliance with company inventory control procedures, policies, and documentation requirements. • Maintain accurate audit trails and supporting records for all inventory transactions. Stock Audit & Reconciliation • Lead periodic physical stock counts, cycle counts, and inventory audits. • Prepare inventory reconciliation reports and investigate stock variances. • Implement corrective actions to improve inventory accuracy and reduce discrepancies. • Support management during internal and external inventory audits. Procurement & Coordination • Develop knowledge of procurement processes, material planning, and purchasing documentation. • Coordinate with Procurement, Production, and Stores teams to ensure timely material availability. • Assist in monitoring material requirements and replenishment planning. Training & Team Development • Train and guide new employees on inventory management procedures, system transactions, and stock control practices. • Support continuous improvement initiatives within inventory and production operations. • Promote adherence to inventory discipline, accuracy, and operational best practices. Key Performance Indicators (KPIs) • Inventory Accuracy Rate • Timely Processing of Job Bag Entries • Stock Reconciliation Accuracy • Production Material Availability • Audit Compliance Results • Reduction in Inventory Variances • Timeliness of Daily Stock Reporting • Accuracy of Material Consumption Records Qualifications & Experience • Diploma or Bachelor's Degree in Supply Chain, Logistics, Inventory Management, Business Administration, or a related field. • 2-5 years of experience in inventory control, stock administration, manufacturing, or production support functions. • Experience in ERP or inventory management systems is preferred. • Experience in jewellery manufacturing or precious metal inventory management will be an added advantage. Technical Competencies • Inventory Management and Stock Control • Production Planning and Material Allocation • Stock Reconciliation and Audit Management • ERP / Inventory Management Systems • Microsoft Excel, Word, and PowerPoint • Data Analysis and Reporting • Procurement Process Knowledge • Documentation and Record Management • People Coordination and Team Support Behavioral Competencies • Ability to work independently with minimal supervision. • High level of accuracy and attention to detail. • Strong analytical and problem-solving skills. • Proactive and results-oriented approach. • Effective communication and interpersonal skills. • Strong organizational and time-management abilities. • Team player with the ability to collaborate across departments. • Ability to perform effectively under pressure and meet deadlines. .