Senior Administrator (Jebel Ali) - UAE Nationals only

• Correspondence and Documentation • Composes and types routine letters, memoranda, reports, minutes of meetings, scientific or technical material, numerical data, charts and forms. • Proofreads and corrects prepared materials for correct grammar, format, completeness, and content. • Sorts, opens, and distributes incoming mail to staff; associates incoming correspondence with files or related materials needed for meetings, correspondence, and reports. • Assists in the preparation of budgets and financial reports; prepares and monitors timekeeping and other personnel records. Incoming Visitors and Calls • Receives and screens visitors and telephone calls, takes messages, schedules appointments for professional(s) and/or management staff and provides information to callers requiring knowledge of agency's operations, supervisor's point of view, and the interpretation and application of policies and procedures. Meetings • Schedules and arranges meetings and conferences for professional(s) and/or management staff and notifies interested parties; makes travel reservations as needed. • Takes minutes or recordings of meetings for distribution to meeting participants Information Recording and Archiving • Establishes and maintains office files, logs, indexes, control records, or other information concerning the work under the supervisor's control. • Enters, retrieves, updates, verifies, and deletes information from electronic files. Office Supplies • Determines needs and orders office supplies, equipment, repair and maintenance services through agency channels to ensure that stocks meet demand Safety, Quality & Environment • Complies with all relevant safety, quality and environmental management policies, procedures and controls to ensure a healthy and safe work environment Related Assignments • Performs other related duties or assignments as directed • Minimum Qualifications: • Educational level typically acquired through completion of high school. Minimum Experience: • Three years of administrative support experience including one year equivalent to experienced administrative support work or equivalent to a Secretary Level 1