Secretary – CEO Office

Job Description – Secretary, CEO Office **Position:** Secretary – CEO Office **Department:** CEO Office / Executive Management **Location:** International Hospital, Kuwait Job Summary International Hospital is looking for a professional, organized, and highly presentable **Secretary for the CEO Office** who is fluent in **Arabic and English**. The successful candidate will provide confidential administrative and executive support to the CEO, manage communications and appointments, coordinate meetings, and ensure the smooth day\-to\-day operation of the CEO Office. Key Responsibilities * Manage the CEO’s calendar, appointments, meetings, and daily schedule. * Receive, screen, and coordinate telephone calls, emails, correspondence, and visitors. * Prepare and organize letters, reports, presentations, meeting agendas, minutes, and other official documents. * Handle incoming and outgoing correspondence for the CEO Office. * Coordinate meetings with hospital departments, doctors, staff, external parties, and visitors. * Follow up on assigned matters and ensure timely communication with concerned departments. * Maintain proper filing and confidential records of CEO Office documents. * Draft and translate correspondence between **Arabic and English** when required. * Communicate professionally with Arabic\-speaking and English\-speaking staff, patients, visitors, and external stakeholders. * Assist in preparing documents and information required for management meetings. * Maintain confidentiality of sensitive administrative, financial, employee, and management information. * Coordinate with HR, Medical Administration, Finance, Operations, and other departments as directed by the CEO. * Welcome and assist VIP visitors and official guests professionally. * Perform other administrative and secretarial duties assigned by the CEO. Requirements * Bachelor’s degree or diploma in Business Administration, Secretarial Studies, Management, or a related field. * **Fluent in Arabic and English – both written and spoken.** * Minimum **3 years of experience** in an executive secretary, personal assistant, or senior administrative role. * Previous experience in a **hospital, healthcare organization, or corporate environment** is preferred. * Excellent knowledge of MS Office, including Word, Excel, PowerPoint, and Outlook. * Strong written and verbal communication skills. * Excellent organizational and time\-management skills. * Ability to handle confidential information with discretion. * Professional appearance, attitude, and interpersonal skills. * Ability to multitask, prioritize work, and work effectively under pressure. * Strong follow\-up and coordination skills. Preferred Skills * Experience supporting a CEO, Managing Director, General Manager, or senior executive. * Knowledge of healthcare/hospital administration and terminology. * Strong Arabic business correspondence and drafting skills. * Good understanding of Kuwait’s professional and business environment. * Transferable Kuwait residency is preferred. Employment Details **Job Location:** Salmiya, Kuwait **Department:** CEO Office **Position Type:** Full\-time How to Apply Interested candidates may send their updated CV to: **careers@internationalhospital\-kw.com** **Subject:** Application – Secretary, CEO Office Please mention your **current position, years of experience, nationality, current location in Kuwait, and visa status** in the email. Work Location: In person