Secretary and Admin Assistant

Secretary \& Administrative Assistant Job Summary The Secretary \& Administrative Assistant provides efficient administrative and secretarial support to management and the team. The role is responsible for coordinating schedules, preparing documents, maintaining records, handling correspondence, and ensuring smooth day\-to\-day administrative operations. Key Responsibilities **1\. Administrative Support** * Provide daily administrative and secretarial support to management and relevant departments. * Prepare letters, reports, presentations, forms, and other business documents. * Maintain organized physical and electronic filing systems. * Manage office records, documents, and confidential information. * Monitor office supplies and coordinate replenishment when required. * Assist with general office administration and coordination. **2\. Calendar \& Meeting Coordination** * Manage and coordinate appointments, meetings, and schedules. * Arrange meeting rooms and prepare necessary documents or materials. * Take meeting minutes when required and follow up on assigned action items. * Coordinate internal and external appointments on behalf of management. **3\. Communication \& Correspondence** * Handle incoming calls, emails, and correspondence professionally. * Draft and distribute emails, notices, letters, and internal communications. * Coordinate communication between management, employees, clients, suppliers, and other parties. * Ensure important messages and requests are communicated promptly. **4\. Document \& Record Management** * Maintain accurate and up\-to\-date administrative records. * Organize contracts, correspondence, reports, approvals, and other company documents. * Assist in preparing documents for management review and approval. * Ensure confidential information is handled appropriately. **5\. Coordination \& Follow\-Up** * Follow up with departments and employees regarding pending requests and documents. * Coordinate administrative requirements with HR, Finance, Operations, Sales, and other departments. * Assist in tracking deadlines, submissions, approvals, and outstanding matters. * Support management in ensuring tasks are completed within the required timeframe. **6\. HR \& Employee Administrative Support** * Assist HR with employee documentation, attendance records, leave forms, and other administrative matters. * Support onboarding and offboarding documentation when required. * Assist in preparing employee letters, notices, and forms. * Maintain confidentiality of employee and company information. **7\. Management Support** * Provide direct administrative support to management as assigned. * Assist with travel arrangements, appointments, and business\-related coordination when required. * Prepare information and documents requested by management. * Handle sensitive and confidential matters with professionalism and discretion. Pay: KD300\.000 \- KD400\.000 per month Work Location: In person