Perform administrative activities to support the Protocol & Public Relations Department and ensure the smooth operation of departmental functions.Make logistics assistance including ordering of gifts for VIP visitors
Act as the departmental focal point for internal and external communications, ensuring timely coordination and follow-up of requests.Assist tour payments and processing
Prepare departmental documents using appropriate software applications.
Compile, maintain and submit departmental reports and performance data to management.
Maintain departmental records, databases, correspondence, and filing systems to ensure proper documentation and accessibility of information.
Coordinate travel arrangements, meeting schedules, and administrative requirements for the department.
Support media and photo coverage activities and maintain related records and documentation.
Assist in providing protocol support to VIP guests during official visits, competitions, and international events, as required.
Support communication and relationship-building activities with visitors, stakeholders, external parties, and agencies.
Assist with guided tours of Al Shaqab visitors to provide a memorable visitor experience and promote Al Shaqab's facilities, programs, and services.
Assist in coordinating tour bookings, visitor arrangements, and scheduling requirements to support efficient tour operations.
Perform other reasonable tasks as assigned by the Head of Protocol & Public Relations.
High School with 2-5 years of relevant, full-time work experience in Public Relations, Protocol, Visitor & Guest Relations, Customer Service, or a related field
Good understanding of international protocol standards and guidelines
Ability to prioritize and complete tasks in an efficient, methodical, and organized manner
Equine experience preferred
Excellent interpersonal communication, customer service, and teamwork skills
Excellent time management and organizational skills
Good knowledge of Qatari culture
Very good spoken Arabic and English skills with the ability to draft and edit a variety of written reports and communications and to articulate ideas clearly and concisely
Proficiency in MS Office applications
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