Project Planner

• Develop, maintain, and update integrated project schedules in accordance with company procedures, planning standards, and quality management requirements. • Establish and maintain accurate schedule logic, key milestones, deliverables, and dependencies across engineering, procurement, manufacturing, logistics, subcontractors, and site activities. • Coordinate with Engineering, Manufacturing, Supply Chain, Procurement, Logistics, and external stakeholders to obtain accurate progress information and ensure schedules reflect current project status. • Conduct site visits as required to assess project progress, verify schedule performance, and provide recommendations to improve project delivery. • Lead and coordinate weekly and monthly project progress reviews with key stakeholders, ensuring timely identification and resolution of schedule-related issues. • Prepare and present project reports, dashboards, workload analyses, and KPI metrics to project teams, senior management, clients, and consultants. • Monitor project performance against baseline schedules, identify schedule variances, and recommend corrective and recovery actions to maintain project objectives. • Analyze and monitor critical path activities, identify potential schedule risks and delays, and perform schedule impact assessments to support decision-making. • Review project contracts to identify contractual milestones, reporting requirements, completion dates, and delay notification obligations, ensuring alignment with project schedules. • Support the Project Manager in the preparation of Extension of Time (EOT) submissions, delay notices, claims documentation, schedule impact analyses, and other contractual correspondence. • Develop and maintain standardized planning templates, reporting tools, and scheduling practices to ensure consistency and accuracy across all projects. • Prepare detailed event sequences, forensic schedules, and supporting documentation for financial claims, dispute resolution, and project justification reports when required. • Monitor supplier and subcontractor performance against agreed schedules, providing timely updates and recommendations to mitigate potential delays. • Utilize Archdesk project management software to develop and maintain schedules, assign and track project activities, monitor progress, and generate required reports and dashboards. • Participate in project review and stage-gate meetings to support project approvals, forecasting, resource planning, and successful project execution. Experience & Qualifications • Minimum 5 years of experience in project planning, scheduling, and project controls within Industrial HVAC, Air Conditioning, Refrigeration, District Cooling, MEP, Equipment Fabrication, or related engineering projects. • Demonstrated hands-on experience using Primavera P6 , Microsoft Office Suite , and project planning methodologies to develop, maintain, and control integrated project schedules. Technical Planning Expertise Proven experience in: • Developing and maintaining integrated project schedules covering the complete project lifecycle, including engineering, procurement, material management, fabrication, installation, testing, commissioning, and handover. • Creating and maintaining Work Breakdown Structures (WBS), schedule logic, activity dependencies, milestones, baselines, and recovery programmes. • Performing Critical Path Method (CPM) analysis, progress measurement, schedule performance monitoring, forecast completion assessments, resource loading analysis, and schedule variance reporting. • Preparing planning deliverables including progress reports, S-curves, dashboards, KPI reports, look-ahead schedules, workload analyses, and recovery plans. • Tracking long-lead equipment, materials, supplier commitments, manufacturing progress, delivery schedules, and their impact on project critical paths and milestones. • Planning and coordinating activities related to mechanical, electrical, piping, instrumentation, controls, BMS, testing, inspection, and commissioning interfaces as applicable to the project. • Supporting Extension of Time (EOT) submissions, delay analysis, schedule impact assessments, contemporaneous record reviews, delay-event timelines, and substantiation of claims through technical justification and calculations. Software & Systems • Advanced proficiency in Primavera P6, Microsoft Excel, Word, and PowerPoint. • Working knowledge of document control systems and project management software. • Experience preparing and compiling professional project documentation packages using Adobe Acrobat. Personal Competencies • Strong analytical, communication, and stakeholder management skills. • Ability to work independently with minimal supervision and effectively participate in customer, contractor, consultant, and internal project meetings.