Pre-Qualification Engineer / Coordinator

The role is responsible for supporting the company’s vendor registration, client prequalification, technical qualification, and tender support activities across the Oil & Gas, EPC and Industrial sectors. The role coordinates with internal stakeholders and external clients to ensure timely submission of compliant technical and commercial information while maintaining required client approvals and registrations. I. Vendor Pre-Qualification & Registration · Prepare and submit vendor prequalification documents for Oil & Gas, EPC, and industrial clients. · Maintain registrations, approvals, certifications, renewal dates, and client requirements. · Track submissions, follow up on pending items, and respond to client clarifications. · Ensure documentation remains updated and readily available for business opportunities. II. Technical Documentation & Compliance Support • Prepare, review, and maintain technical documents required for prequalification and tender submissions, including: • Technical datasheets • Product catalogues • Engineering specifications • Compliance certificates • Quality documentation • Manufacturer/OEM authorization documents • Project references and technical capability documents · Coordinate with internal teams, suppliers, and manufacturers to obtain required technical information. · Ensure submissions meet client requirements and industry standards. III. Tender & Business Development Support · Support Sales and Business Development with tender, RFI, RFQ, RFP , and technical submission packages. · Identify bid opportunities through portals, industry sources, and market research. • Support in securing and maintaining Approved Vendor/Contractor status with key clients and EPC contractors to maximize tender opportunities. · Review customer requirements and confirm qualification, compliance, and documentation needs. · Work with the team to enhance the quality and presentation of bid submissions. IV. Client Portal & Documentation Management · Manage client portal registrations, submissions, approvals, renewal dates, and related records. · Support continuous improvement of the company’s prequalification and approval processes V. Database Management · Maintain bid templates, pricing models, historical data, and registration records. · Monitor bid timelines and coordinate with stakeholders to ensure tasks are prioritized effectively and deadlines are met. Education · Bachelor’s degree in engineering, business, or related field; engineering background preferred. Experience · 1–3 years of relevant in Oil & Gas, EPC, Engineering, Industrial, Energy, or related sectors preferred. · Experience in Vendor registration, Prequalification, Tender, Technical documentation, or Sales/Application engineering preferred. • UAE Oil & Gas industry exposure is an advantage. Technical Knowledge & Skills · Understanding of Oil & Gas processes, vendor approvals, prequalification, and tender documentation, including ADNOC requirements. · Ability to interpret technical documents, specifications, datasheets, quality & compliance, and certification requirements. • Proficient in Microsoft Office Suite and document management. Core Competencies · Detail-oriented with strong documentation accuracy. • Good coordination and communication skills. • Ability to manage multiple priorities and deadlines and work autonomously or collaboratively in cross – functional team settings.