Office Assistant

Kazamer Tax Consultant is looking for a reliable and organized Office Assistant to support its day-to-day administrative activities in Dubai . The role involves maintaining office records, assisting with documents, coordinating routine office tasks, supporting staff, and helping ensure smooth daily operations. The ideal candidate should be comfortable using basic office software, have good communication skills, and handle confidential business and financial information responsibly. Key Responsibilities • Provide general administrative and office support to the management and team. • Maintain organized physical and digital files, records, and company documents. • Assist with printing, scanning, photocopying, filing, and document preparation. • Enter and update information in spreadsheets, databases, and office systems. • Prepare basic letters, forms, reports, quotations, and other office documents. • Receive, sort, and distribute incoming mail, courier items, and correspondence. • Answer telephone calls and direct inquiries to the appropriate staff member. • Assist with responding to routine emails and internal communications. • Schedule meetings, appointments, and other office activities when required. • Prepare meeting rooms and assist with basic arrangements for meetings. • Maintain records of office supplies, stationery, and equipment. • Monitor stationery requirements and coordinate replenishment when necessary. • Assist the accounting and administration teams with routine documentation. • Organize invoices, receipts, payment documents, and other administrative records as instructed. • Support the preparation and organization of documents required for tax and accounting activities. • Coordinate with clients, suppliers, courier companies, and service providers when required. • Assist with submitting or collecting documents from banks, government offices, and other locations when assigned. • Maintain confidentiality of client, financial, tax, and company information . • Keep the office environment organized, clean, and professional. • Assist with data entry and preparation of basic administrative reports. • Follow company policies and procedures when handling documents and information. • Provide support to different departments during busy periods. • Complete other administrative duties assigned by management. Skills & Competencies • Office administration • Document management • Filing and record keeping • Data entry • MS Word and Excel • Email communication • Client coordination • Office organization • Administrative support • Financial document handling • Confidentiality • Time management • Attention to detail • Communication skills • Teamwork Requirements • High school diploma or equivalent qualification; a diploma in Business Administration, Office Management, or Commerce is an advantage. • Previous experience as an Office Assistant, Administrative Assistant, Office Clerk, or similar position is preferred. • Basic knowledge of MS Word, MS Excel, email, and office equipment . • Good organizational and time-management skills. • Strong attention to detail and accuracy. • Good written and verbal communication skills. • Ability to maintain proper records and filing systems. • Ability to handle confidential business and financial information. • Professional and courteous approach when dealing with clients and visitors. • Ability to manage multiple tasks and meet deadlines. • Previous experience in an accounting, tax consultancy, or professional services environment is an advantage. • Ability to work independently as well as part of a team.