Invoicer

Qualifications & Experience ➢ Holder of a University/Technical Degree or equivalent. ➢ 5 years experience in Ship Repair experience and Management. Required Skills ➢ Planning & organizing the work ➢ Leadership Skills ➢ Pro active ➢ Self motivated & Hardworking ➢ Ability to deal with people at all levels ➢ Time managed. ➢ Trustworthy, honest & keeps confidentiality ➢ Ability to work under pressure. ➢ Independent correspondent ability. ➢ Excellent interpersonal & communication skills. ➢ Stress Management. ➢ Teamwork. ➢ Ability to initiate improvements in working methods with active subordinate participation. ➢ Capacity for initiative and logical thinking to solve problems with emphasis on long-term aspects. Job Summary ➢ To compile final invoices for clients detailing the price for completed work. ➢ To ensure an acceptable ISO standards of Quality, Environmental, OHSMS and Security Management System and American Petroleum Institute (API) Q1 are maintained in accordance with recognized working practices and the Company’s QEHS&S Manual and Policy. ➢ To ensure safe working practices are maintained at all times. Duties & Responsibilities ➢ Working closely with the Project Managers / Engineers within the company to commercially monitor the Project progress and capture additional works and work variations. ➢ Attendance of tender review meetings, both pre and post tender submission, when required. ➢ Perform site surveys when necessary in close coordination with the Projects Team to establish and quantify a scope of work. ➢ Documenting and archiving, in an organized manner and in accordance with the procedure, of all relevant tender correspondence and data. ➢ Compilation of relevant estimating data to be handed over to Projects and Operations after award of contract and attendance of Project kick-off meetings when required. Attending daily Project Meetings, Project walk around and workshop visits to ensure all works carried out are captured adequately, keeping up to date with project direct costs, overheads and service outlays. ➢ Preparation of Variation Orders in liaison with the Project Managers for additional works or Variations in the Original work scope. ➢ Preparation of estimates for additional works and Variation orders in liaison with various departments / production personnel for submission to Clients on a timely manner. ➢ Daily updating of Project Variation Order register, Cost Summary and Project Invoice and keep Clients updated on Project account. ➢ Effective negotiation of prices with Clients where essential, justify quotes and ensure adequate profit is maintained throughout the project. ➢ Preparation of Project Invoice with necessary supporting documents / Work Completion Reports in accordance with the department procedure for Submission to Client near to project completion. ➢ Preparation of final Project Cost Summary and project closeout report. ➢ To study owner’s specification and ASRY’s tender, all correspondences and documents related to repair order. ➢ To work as a team with the Project Manager (SR) in order to determine the repair lowest cost and maximum income/profit. ➢ Good follow-up on repairs on board or in workshops and update all change orders with prices for owners approval. ➢ Responsible along with Project Manager (SR) for daily follow up of Man-hours and reports. ➢ To ensure that all work carried out is invoiced to owners. ➢ Continuously during repairs follow up and record total cost for the work. Present the total cost and draft invoice value for the Invoicing Department Head before discussions with Customers. ➢ To provide Customer with the final elements of the Invoice, discuss, agree and finalize. Financial Responsibilities ➢ Has financial responsibility for invoicing repairs to be carried out by the Company. Reporting Channels ➢ Reports to the Invoicing Department Head. Work Contacts Internal Work Contacts: ➢ Contact with Production Departments (Department Heads & Section Heads and Supervisors), Technical, Safety, Procurement, Manager Project Management (SR) including Project Manager (SR) and Descriptors. External Work Contacts: ➢ Contact with Customer’s Owners/Owner’s Representatives, Agents, Insurance Companies, Loss Adjusters and Surveyors. Work Conditions/Hazards ➢ When working on board and inspection of vessels, under adverse conditions such as dust, noise, heat, climbing staging and entering confined spaces. .