Institutional Data & Regulatory Compliance Analyst

Why This Role Is Required The scope and frequency of current regulatory data obligations have materially increased with the introduction of the Outcome-Based Evaluation Framework (OBEF). Key drivers include: • OBEF requires ongoing tracking, validation, and submission of 24 KPIs at both institutional and programmatic level, assessed across rolling 3-year and 5-year timeframes • HEDB/CHEDS submissions require complete, accurate, and timely student records across enrolment, assessment, graduation, employment, and research data domains • MoHESR s roadmap moves from portal-based data submission to a master API integration model, requiring dedicated technical readiness and coordination • KHDA reporting and API integration requirements introduce additional data streams requiring specialist oversight • The volume, complexity, and audit expectations of regulatory data can no longer be sustainably managed within existing generalist roles Key Responsibilities 1. OBEF Data Management and KPI Reporting The postholder will take lead responsibility for OBEF data collection, calculation, and submission across all six pillars: • Coordinate and validate data for all 24 OBEF KPIs at institutional and programmatic level, including Employment Rate, Retention Rate (FYR), Assessment Quality Review, Work Placement Participation, Joint Industry Courses, Publication Ratio, International Accreditation Status, and Community Engagement indicators • Manage rolling calculation cycles 3-year rolling averages for employment and retention KPIs; 5-year averages for research and collaboration KPIs; cumulative totals for IP and research impact • Coordinate graduate employment tracking processes including the 12-month post-graduation employment survey, internship-to-employment conversion rates, and relevant job classification in line with MoHESR definitions • Maintain KPI evidence packages including employer feedback forms, work placement completion records, micro credential and professional license registers, student satisfaction data, and industry contribution records • Prepare OBEF scorecard submissions and support institutional and programmatic performance monitoring against OBEF thresholds • Liaise with academic and professional services teams to collect, validate, and reconcile OBEF data inputs across faculties and support functions 2. HEDB / CHEDS Regulatory Reporting • Coordinate the preparation, validation, and submission of all HEDB datasets required by MoHESR across reporting cycles, including student enrolment, academic outcomes, graduation, and research data • Manage CHEDS-to-HEDB transition workflows and ensure submission readiness in line with MoHESR's evolving portal requirements • Validate HEDB datasets for completeness, accuracy, and consistency with institutional records held in Educore and related systems • Maintain submission logs, data quality records, and audit trails for all HEDB reporting cycles • Monitor MoHESR portal updates, deadline schedules, and data specification changes and ensure timely institutional responses • Support CAA reporting obligations that draw on overlapping HEDB data sources 3. Application and System Administration • Manage the day-to-day administration of Educore and other relevant institutional applications, including user access, role-based permissions, and validation rules • Monitor system functionality, data integrity, and operational performance across institutional data platforms • Coordinate system updates, testing, enhancements, and release of new functionality with vendors and internal stakeholders • Support issue resolution and escalation relating to application performance and data system functionality • Maintain Educore data configurations to support OBEF and HEDB data extraction workflows Role Specification Essential Qualifications • Bachelor's degree in information systems, Data Management, Computer Science, Business Information Systems, or a related field Essential Knowledge and Experience • Experience administering institutional applications, databases, or student information systems • Experience in data reporting, validation, reconciliation, and quality assurance • Experience working with complex datasets, multi-cycle reporting requirements, and cross-functional stakeholders • Experience coordinating with internal and external technical teams, vendors, or service providers • Understanding of system integrations, APIs, and data workflows • Experience maintaining system documentation, audit trails, and operational records • Strong working knowledge of Excel and data reporting tools Desirable Knowledge and Experience • Experience within UAE higher education or another regulated sector • Familiarity with MoHESR regulatory frameworks, including OBEF (24-KPI framework), HEDB/CHEDS submission processes, and CAA reporting requirements • Understanding of OBEF KPI definitions, data sources, calculation methodologies, and evidence requirements across all six pillars (Employment, Learning, Industry Collaboration, Research, Reputation, Community Engagement) • Familiarity with KHDA regulatory reporting and API integration frameworks • Experience working with dashboard reporting, compliance monitoring, or institutional data governance frameworks • Experience supporting role-based access controls, Row-Level Security, or similar access management arrangements • Familiarity with Educore or comparable student records and compliance platforms • Understanding of MoHESR's transition from portal-based HEDB submission to master API integration Skills and Competencies • Strong analytical and problem-solving skills with the ability to interpret complex regulatory data requirements • High attention to detail and accuracy in data validation and reporting • Ability to manage multiple reporting cycles, deadlines, and priorities simultaneously • Strong communication and stakeholder management skills across operational, technical, and regulatory functions • Ability to translate technical data issues into clear operational and regulatory language • Strong organizational skills and ability to maintain accurate records, evidence registers, and documentation • Professional judgement, discretion, and accountability in handling institutional data • Bachelor's degree in information systems, Data Management, Computer Science, Business Information Systems, or a related field • Experience administering institutional applications, databases, or student information systems • Experience in data reporting, validation, reconciliation, and quality assurance • Experience working with complex datasets, multi-cycle reporting requirements, and cross-functional stakeholders • Experience coordinating with internal and external technical teams, vendors, or service providers • Understanding of system integrations, APIs, and data workflows • Experience maintaining system documentation, audit trails, and operational records • Strong working knowledge of Excel and data reporting tools • Experience within UAE higher education or another regulated sector (Desirable) • Familiarity with MoHESR regulatory frameworks, including OBEF (24-KPI framework), HEDB/CHEDS submission processes, and CAA reporting requirements (Desirable) • Understanding of OBEF KPI definitions, data sources, calculation methodologies, and evidence requirements across all six pillars (Employment, Learning, Industry Collaboration, Research, Reputation, Community Engagement) (Desirable) • Familiarity with KHDA regulatory reporting and API integration frameworks (Desirable) • Experience working with dashboard reporting, compliance monitoring, or institutional data governance frameworks (Desirable) • Experience supporting role-based access controls, Row-Level Security, or similar access management arrangements (Desirable) • Familiarity with Educore or comparable student records and compliance platforms (Desirable) • Understanding of MoHESR's transition from portal-based HEDB submission to master API integration (Desirable) • Strong analytical and problem-solving skills with the ability to interpret complex regulatory data requirements • High attention to detail and accuracy in data validation and reporting • Ability to manage multiple reporting cycles, deadlines, and priorities simultaneously • Strong communication and stakeholder management skills across operational, technical, and regulatory functions • Ability to translate technical data issues into clear operational and regulatory language • Strong organizational skills and ability to maintain accurate records, evidence registers, and documentation • Professional judgement, discretion, and accountability in handling institutional data • Proactive and solutions-focused approach to data quality and regulatory compliance • Strong ownership and accountability for reporting deadlines and data accuracy • Commitment to continuous improvement in data governance and regulatory reporting processes • Ability to operate effectively in a fast-evolving regulatory environment, including adapting to changes in OBEF KPI frameworks, HEDB specifications, and API integration requirements • Collaborative working style with ability to engage effectively across academic, professional services, IT, and regulatory functions