Group Procurement Officer

• Identify, pre-qualify, and evaluate potential suppliers against defined criteria (price, quality, reliability, compliance). • Maintain and update the approved supplier database. • Conduct periodic supplier performance reviews and corrective action plans. • Develop and manage long-term strategic supplier partnerships. • Monitor supplier financial health to mitigate supply-chain risk. • Obtain a minimum of 3 competitive quotes / RFP responses for all and as applicable purchases. • Evaluate bids based on cost, quality, lead time, and compliance criteria. • Ensure all purchase orders are raised and approved in line with the Delegation of Authority (DoA). • Maintain and update the procurement tracker on a real-time basis. • Ensure compliance requirements are managed as applicable. • Negotiate commercial terms, pricing, SLAs, and delivery schedules with suppliers. • Draft, review, and execute supplier contracts in coordination with the Head of department and Legal team as applicable. • Manage contract initiation, execution, amendment, renewal, and termination. • Ensure penalty and warranty clauses are enforced when suppliers fail to meet agreed terms. • Maintain contracts, Tenancy document and insurances in system to issue timely renewal alerts. • Support and Implement specific procurement strategies to drive cost reduction as advised by Head of Department. • Analyze Total Cost of Ownership (TCO) and recommend optimal sourcing decisions. • Identify and leverage consolidation, bulk purchasing, and framework agreement opportunities. • Track and report realized cost savings against annual targets. • Benchmark pricing against market rates and flag anomalies to Head of Procurement. • Collaborate with Finance, IT, HR, QHSE, Operations, and Project teams to understand business requirements. • Translate internal business needs into clear procurement specifications and RFPs. • Coordinate with the Accounts Payable team to resolve invoice discrepancies and ensure timely supplier payments. • Attend progress meetings to advise on procurement timelines and PRF& PO status. • Act as primary point of contact for all procurement-related queries from internal stakeholders. • Prepare monthly procurement performance reports to the Head of Procurement. • Maintain accurate and complete records of all procurement transactions (POs, invoices, contracts, delivery notes). • Generate spend analytics and KPI dashboards to highlight trends and improvement areas. • Update the procurement tracker daily and flag overdue items to Head of Department. • Conduct ongoing market research to identify emerging suppliers, materials, and technologies. • Stay updated on commodity price trends, supply chain disruptions, and regulatory changes. • Recommend new sourcing channels, e-procurement tools, or technologies to improve efficiency. • Benchmark internal procurement practices against industry best practices. • Support new product or project launches by identifying and qualifying fit-for-purpose suppliers. • Ensure all procurement activities are conducted with integrity, transparency, and in strict compliance with the Anti-Bribery & Corruption policy. • Incorporate Environmental, Social, and Governance (ESG) criteria into supplier selection and evaluation. • Promote local and sustainable sourcing where commercially viable. • Escalate any conflict-of-interest or ethics-related concerns to the Head of Procurement immediately. • Participate in the annual review and update of the Procurement Policy and procedures. • Bachelor's Degree in Supply Chain Management, Business Administration, Finance, or a related field • CIPS (Chartered Institute of Procurement & Supply) • CSCP (Certified Supply Chain Professional) or equivalent • Minimum 1–3 years of experience in procurement, purchasing, supply chain, or a related administrative role • Experience in a group / holding company or multi-entity environment is an advantage • Exposure to contract negotiations and supplier performance management preferred • High attention to detail and accuracy • Multitasking and ability to work under pressure to meet deadlines • Integrity, transparency, and ethical conduct • Proactive, self-motivated, and results-driven • Collaborative team player with strong interpersonal communication • Time management and ability to manage multiple simultaneous projects • Strong decision-making and problem-solving skills • Negotiation and influencing skills • Project management fundamentals • Stakeholder management and cross-functional collaboration • Procurement principles, policies, and best practices • Supply chain management and end-to-end sourcing processes • Contract management and commercial law fundamentals • Market research, spend analysis, and cost modelling • UAE regulatory and compliance environment (VAT, trade regulations • ERP procurement modules • Advanced MS Excel (pivot tables, VLOOKUP, data analysis) • e-Procurement platforms and digital sourcing tools • Spend analytics and KPI reporting • RFP/RFQ preparation and bid evaluation