Engineering Planning Coordinator

**Job Summary** We are seeking a proactive and detail\-oriented **Engineering Planning Coordinator** to coordinate engineering planning activities across multiple projects. The successful candidate will support engineering, procurement, fabrication, QA/QC, and project execution teams by developing and maintaining project schedules, monitoring engineering deliverables, tracking project progress, and ensuring timely completion of engineering milestones. The role requires strong planning, coordination, and reporting skills to ensure smooth project execution from design through project handover. **Key ResponsibilitiesEngineering Planning \& Coordination** * Develop, maintain, and update engineering schedules using Primavera P6 and/or MS Project. * Coordinate engineering deliverables across multiple projects. * Prepare engineering work schedules based on project priorities. * Monitor engineering progress against approved baseline schedules. * Coordinate with Design, Engineering, Production, Procurement, QA/QC, Commercial, and Project teams. * Ensure engineering deliverables are issued according to project timelines. * Track engineering activities from concept, design, approval, fabrication, and site execution. * Review engineering priorities with department managers. * Coordinate engineering workload and resource allocation. * Support engineering managers in planning daily and weekly activities. **Project Planning** * Prepare detailed project schedules and engineering timelines. * Develop project baseline schedules. * Monitor planned versus actual engineering progress. * Prepare short\-term and long\-term planning schedules. * Develop two\-week and four\-week look\-ahead schedules. * Monitor project milestones and key deliverables. * Perform schedule updates and progress measurements. * Identify engineering delays and recommend corrective actions. * Assist in preparing recovery schedules. * Analyze critical path activities affecting project completion. **Engineering Documentation** * Track IFC drawings, shop drawings, and approved drawings. * Coordinate engineering document submissions. * Monitor drawing revisions and document status. * Ensure engineering documentation is issued on time. * Coordinate drawing approvals with clients and consultants. * Maintain engineering document registers. * Ensure revision control procedures are followed. * Track RFIs, technical queries, and engineering clarifications. **Design Coordination** * Coordinate between Structural, Mechanical, Architectural, Civil, and MEP disciplines. * Monitor interdisciplinary engineering coordination. * Schedule internal design review meetings. * Follow up on engineering comments and design modifications. * Coordinate design approvals before fabrication. * Ensure design changes are communicated to relevant departments. **Procurement Coordination** * Coordinate engineering deliverables with procurement activities. * Monitor material approval status. * Follow up on material submittals. * Coordinate vendor drawing approvals. * Track long\-lead material procurement. * Monitor procurement schedules against project requirements. **Fabrication \& Production Coordination** * Coordinate engineering drawings with fabrication schedules. * Ensure fabrication receives the latest approved drawings. * Monitor fabrication progress against engineering schedules. * Coordinate production planning with workshop teams. * Support production planning activities. * Track fabrication milestones. * Coordinate engineering support during production. **Site Coordination** * Coordinate engineering support for site teams. * Track site engineering requests. * Support site installation planning. * Coordinate engineering solutions for site issues. * Monitor engineering support during project execution. * Ensure engineering deliverables are available before site activities begin. **Progress Monitoring \& Reporting** * Prepare daily, weekly, and monthly engineering progress reports. * Prepare engineering dashboards and KPI reports. * Develop S\-Curves and engineering progress charts. * Prepare manpower utilization reports. * Track engineering productivity. * Report project status to management. * Monitor engineering performance against KPIs. **Meetings \& Communication** * Attend project coordination meetings. * Participate in engineering review meetings. * Prepare meeting minutes and action trackers. * Follow up on pending engineering actions. * Coordinate communication between departments. * Liaise with clients, consultants, subcontractors, and vendors. **Risk \& Schedule Management** * Identify engineering risks affecting project schedules. * Recommend mitigation plans. * Monitor schedule deviations. * Support delay analysis. * Evaluate schedule impacts due to design changes. * Assist in preparing recovery plans. **Quality \& Compliance** * Ensure engineering activities comply with project specifications. * Follow company quality procedures. * Coordinate with QA/QC for engineering approvals. * Ensure compliance with project standards and client requirements. * Support ISO quality management processes. * Follow HSE policies during project execution. **General Responsibilities** * Maintain accurate engineering records and planning documents. * Support continuous process improvement initiatives. * Ensure confidentiality of project information. * Perform additional planning and coordination duties assigned by management. **RequirementsEducation** * Bachelor's Degree in Mechanical Engineering, Civil Engineering, Structural Engineering, Industrial Engineering, or a related discipline. **Experience** * 3–7 years of experience in Engineering Planning, Project Coordination, or Project Planning. * Experience in Structural Steel, Steel Fabrication, PEB, Oil \& Gas, Industrial, Infrastructure, or Construction projects is preferred. * GCC/UAE experience is an advantage. **Technical Skills** * Primavera P6 * Microsoft Project * Microsoft Excel (Advanced) * Microsoft Office Suite * AutoCAD (Basic understanding) * ERP Systems (SAP, Oracle, Odoo, or similar) * Power BI (Preferred) **Knowledge** * Engineering planning and scheduling * Project coordination * Structural steel fabrication * Shop drawings and IFC drawings * Procurement processes * Production planning * Resource planning * Project documentation * Risk management * Cost awareness * Progress measurement * Project reporting Work Location: In person