Document Controller

Job Description – Document Controller **Position:** Document Controller **Employment Type:** Temporary / Project\-Based **Industry:** Construction and Interior Fit\-Out **Reports To:** Project Manager / Project Director **Location:** Project Site Job Purpose The Document Controller will manage, organize, track, and distribute all project documentation while ensuring that accurate and approved information is available to the project team, consultants, contractors, and client. Key Responsibilities * Establish and maintain the project document\-control system. * Manage incoming and outgoing correspondence, drawings, technical submittals, RFIs, material submittals, method statements, inspection requests, reports, and meeting minutes. * Maintain updated registers for drawings, submittals, RFIs, variations, approvals, and correspondence. * Ensure all documents are correctly numbered, titled, dated, revised, and filed. * Distribute documents to the relevant team members and maintain complete distribution records. * Monitor document\-review and approval deadlines and follow up on overdue responses. * Ensure that only the latest approved drawings and documents are issued for construction and available on site. * Clearly identify and archive superseded documents to prevent unintended use. * Coordinate documentation with the client, consultants, subcontractors, suppliers, and internal project team. * Upload and manage documents through the approved electronic document\-management system. * Prepare weekly document\-status reports and highlight outstanding or delayed approvals. * Maintain confidentiality and protect sensitive project information. * Assist in compiling testing, commissioning, handover, and project close\-out documentation. * Prepare and maintain the final as\-built drawings, warranties, operation and maintenance manuals, certificates, and authority approvals. * Ensure proper archiving and handover of the complete project documentation upon completion. Qualifications and Experience * Diploma or bachelor’s degree in Business Administration, Engineering, Information Management, or a related field. * Minimum of three years’ experience in document control, preferably within construction or interior fit\-out projects. * Good knowledge of construction documentation and approval workflows. * Proficiency in Microsoft Office, particularly Excel, Word, and Outlook. * Experience using document\-management or project platforms such as Aconex, Procore, Asite, SharePoint, or similar systems is preferred. * Good written and verbal communication skills in English. * Arabic communication skills are an advantage. Required Skills * Strong organizational and filing skills. * Excellent attention to detail and accuracy. * Ability to manage a high volume of documents and multiple priorities. * Effective communication and coordination skills. * Ability to work under pressure and meet strict project deadlines. * Good understanding of document numbering, revision control, transmittals, and approval procedures. * Professional handling of confidential information. * Proactive follow\-up and reporting capabilities. Key Performance Indicators * Accuracy and completeness of project registers. * Timely distribution and filing of documents. * Effective monitoring of pending reviews and approvals. * Prevention of superseded or unapproved documents being used on site. * Completeness and quality of project handover documentation. Pay: From BD600\.000 per month Work Location: In person