Commercial Coordinator

• Sale Order (Oracle System): Creation of Sales Order in ERP. Ensuring all necessary supporting documents and approvals are in place, ensure order intake booking in the same period of receiving. • Purchase order (Oracle System): Entering POs in ERP. Entering Change Orders in ERP. Ensuring all POs/Change Orders have proper approvals & comply with company policy and procedure. Support on follow up with supplier on delivery and order acknowledgement. • Inventory Management (Oracle System & Physical checking) – Ensuring all items are properly received in common inventory and transferred to sub-inventory (if shipped to our extended warehouse). Physical checking (whenever needed). • Shipment/Logistics: Generate all necessary shipping documents, DO, CI etc. Coordinate with customers/ supplier’s logistics including forwarders on shipping documentation. Coordinate all necessary approvals on shipping documents. Ensure all necessary acknowledgements from forwarder/supplier are in place. • Coordinate and process supplier payments. • Activities in Oracle System (summary): Preparation part numbers to be created, sale order and purchase order and approving purchase order, receiving purchase orders, generating pick slip number, billing, generating marginal analysis every period of month closing, all commercial documents, inventory checking and item master management. • Providing monthly sales forecast (forecast delivery) to line supervisors. • Misc: Coordinating and providing all necessary commercial documents to customers / vendors as and when required, any other commercial and logistics tasks as signed by line manager/supervisor. Support in providing system data on MIS as and when required. • Initiate order placement to Vendors, ensure compliance to policies such as comparative quotations and budgeted costs etc., • Negotiate payment terms with suppliers. • Create reports detailing work progress, costs, production issues and inventory levels. • Report and complete monthly statistics of any NCR’s with the vendors such as Delivery Rejections, Supplier Performance and Supplier Quality • Follow up with supplier on delivery and order acknowledgement, check and validate price/qty/terms/delivery dates in supplier order acknowledgement. • Focal point of contact of the delivery function within the company to provide continued updates of all deliveries to all relevant departments and advise of any changes to deliveries. • Provide a weekly status report on delivery times to the relevant departments for specific projects and operations. • Coordinate with Project management team on issuing of purchase orders. • Create, modify, monitor, expedite all purchase orders issues to suppliers. • Consult with shipping agents and vendors to make sure that merchandise and suppliers are delivered by predetermined dates. • Maintain constant /structure communication between customer, vendor, Packing as per project requirement and all internal teams. • Check physically available products to see if they meet the quality standards and pass the required features. • Responsible for distributing production and shipment schedules, logistics quotes coordination and meeting with department supervisors to discuss and completion. A Minimum of 5-8 Years of experience Preferably working for Oil and Gas Industry Experience working for a multi national HVAC industry