Building & Facility In-Charge – JAFZA Coordinator | Supervisor

• Manage daily office administration and ensure smooth business operations, including office supplies, assets, records, documentation, and employee administrative support. • Oversee the day-to-day operations of the company's building and facilities, ensuring infrastructure, utilities, and common areas are safe, functional, and well-maintained. • Coordinate preventive and corrective maintenance, office renovations, fit-outs, space planning, and facility improvement projects. • Supervise security, housekeeping, maintenance, and other facility support services while monitoring service quality and timely resolution of facility issues. • Process and manage JAFZA permits, gate passes, and contractor access, ensuring compliance with regulatory and company requirements. • Coordinate and supervise vendors, contractors, and third-party service providers, including obtaining quotations, scheduling work, monitoring performance, and verifying completed work. • Develop, implement, and maintain SOPs, operational procedures, process documentation, and workflow improvements for administration and facilities management. • Prepare and maintain operational checklists, conduct routine facility inspections and internal audits, identify non-conformities, recommend corrective actions, and prepare audit reports. • Ensure compliance with health, safety, environmental, and facility regulations by conducting safety inspections, supporting emergency preparedness, and monitoring contractor compliance with safety standards. • Bachelor's degree or diploma in Business Administration, Facilities Management, Engineering, or a related field. • Proven experience in office administration and facilities management. • Experience managing commercial building operations is preferred. • Working knowledge of JAFZA permit processes and regulatory requirements. Required Skills • Strong knowledge of building facilities and office operations. • Experience managing security, housekeeping, maintenance, and facility support services. • Vendor and contractor management experience. • Knowledge of JAFZA permit processing and contractor access requirements. • Experience developing SOPs, operational procedures, and compliance documentation. • Strong inspection, auditing, and reporting skills. • Excellent organizational, communication, and problem-solving abilities. • Proficiency in Microsoft Office applications. • Ability to manage multiple priorities while maintaining attention to detail. • Proficient in Microsoft Office applications (Word, Excel, Outlook, and PowerPoint), with advanced Microsoft Excel skills including Pivot Tables, VLOOKUP/XLOOKUP, formulas, data analysis, and reporting.