Administrator

Administrator Al Dhafrah Region, Abu Dhabi, UAE Parsons is looking for an amazingly talented Administrator to join our team in Al Dhafra Region, Abu Dhabi. What You'll Be Doing: • Maintain organized archives, ensure traceability of all records and track submissions and approvals. • Coordinate to collect missing documents. • Control document versions and Organize physical and digital files • Support audit reviews and Maintain confidentiality controls • Track correspondence and prepare document status summaries. • Assists with developing or updating reports based on team needs and supervisor direction • Distributes reports, updates, and documentation as assigned by the supervisor • Prepares basic correspondence and internal documents that do not require supervisor review • Answers phone calls, takes messages, and directs inquiries to the appropriate team member • Sorts and distributes incoming mail and helps maintain organized filing systems • Gathers and inputs data to support the team s overhead budget • Coordinates workspace and equipment needs (e.g., requests for PCs, phones); updates internal contact directories when needed • Supports preparation of staffing and occupancy reports by gathering required information • Provides general administrative support to the team, contributing to smooth daily operations • Bachelor s Degree or Diploma in a relevant discipline. • Minimum of 3 years of experience in an administrative role. • Proficiency in office software applications, including email, word processing, spreadsheets, databases, and presentation tools (Microsoft Office Suite). • Strong organizational skills with excellent attention to detail, as well as effective written and verbal communication abilities. • Ability to work independently, take initiative, prioritize tasks effectively, and perform successfully within a team environment while meeting deadlines.