Administrative Officer

• Handle day-to-day office administration, including correspondence, filing and scheduling • Issue and manage gate passes and visitor passes for employees, visitors, suppliers, subcontractors and delivery vehicles, maintaining accurate entry and exit records • Coordinate with security and site teams to verify visitor details, obtain approvals and ensure access control procedures are followed • Process and track permits and access passes for project sites, labor camps and client premises, and follow up on renewals • Prepare, organize and maintain project documents such as contracts, subcontractor agreements, purchase orders, delivery notes, site reports and material approvals • Coordinate with project managers, site engineers and foremen to collect timesheets, attendance records and site updates • Support procurement by preparing quotation comparisons, following up with suppliers and tracking deliveries • Maintain records of company licenses, insurance, permits, vehicle registrations and equipment documents, and track renewal dates • Assist HR with employee records, onboarding, visas and labor documentation, leave records and attendance • Support accounts by organizing invoices, processing payment requests and tracking petty cash and expenses • Manage office supplies, equipment, company vehicles and site camp requirements • Prepare reports, letters, tenders and meeting minutes as required • Ensure compliance with company policies, document control procedures and health and safety requirements • Handle phone calls and emails professionally on behalf of the company • Bachelor's degree in Business Administration or related field, providing a solid foundation in organizational management. • Minimum of 3 years of experience in an administrative role, showcasing a proven track record of efficient office management. • Professional certifications such as CAP (Certified Administrative Professional) are preferred, validating expertise in administrative functions. • Experience in a corporate environment, particularly in fast-paced industries, demonstrating adaptability to dynamic work conditions.