Administrative Coordinator - UAEN

• Administrative Support • Manage and coordinate calendars, meetings, and appointments for the assigned HOD. • Handle incoming correspondence, emails, and phone calls, ensuring prompt responses and appropriate follow-up. • Take and distribute meeting minutes, ensuring action points are recorded and followed up. • Coordinates marketing events and campaigns, including conferences, seminars, and workshops. • Prepare and format reports, presentations, and official documents as required. • Organize and maintain confidential records, files, and databases. • Assist in drafting and reviewing policies, memos, and internal communications. • Arrange travel, accommodation, and logistics for the executives when required. • Serve as the point of contact for external stakeholders, including vendors, government entities, and partner organizations, when required. • Ensure adherence to company policies and confidentiality standards. • Care for their own and colleagues’ health, safety and wellbeing, and awareness and contribution to the environment. • Perform any other job assigned by the Head of Department/Supervisor. Operational & Quality Support • Assist in tracking compliance with healthcare regulations and quality management standards. • Support in coordinating internal audits, accreditation activities, and quality improvement initiatives. • Compile and analyze data related to quality metrics and operational performance. • Liaise with different departments to ensure timely submission of reports and documents. Communication • Exercise good judgment and maintain confidentiality in handling critical and sensitive information, records, and reports. • Effectively and consistently communicate to administrative personnel and encourage interactive departmental meetings and discussions. • Communicate the mission, ethics, and goals as well as the focus statement of the department. Maintain a professional attitude and aptitude towards communication representing the company in every internal or external interaction. • Bachelor’s degree (preferred) • Minimum 1–2 years of experience in a similar role • Excellent administrative and customer service skills • Proficient in MS Office (Word, Excel, PowerPoint) • Strong organizational, problem-solving, and communication skills • Discretion and professionalism in handling confidential information Fluent in English (Arabic preferred)