Administration Manager

Job Title: Administration Manager We are seeking an experienced and highly organised **Administration Manager** to oversee daily administrative operations, coordinate between departments, prepare management reports, and support HR activities. The ideal candidate should have strong leadership, communication, documentation, and problem\-solving skills. Key Responsibilities * Manage and supervise the company’s daily administrative operations. * Coordinate between all departments to ensure smooth communication and timely completion of tasks. * Follow up on departmental action plans, deadlines, and management instructions. * Prepare accurate daily, weekly, and monthly reports for senior management. * Collect, review, and organise reports and information received from different departments. * Assist the HR department with recruitment, onboarding, attendance, leave records, employee documentation, and performance follow\-ups. * Maintain employee files, company records, contracts, licences, and other confidential documents. * Schedule and coordinate management meetings, departmental meetings, appointments, and company activities. * Prepare meeting agendas, record minutes, and follow up on agreed action points. * Develop and improve administrative procedures, internal policies, filing systems, and workflows. * Monitor office supplies, facilities, maintenance, and service providers. * Support senior management with correspondence, presentations, data analysis, and special assignments. * Handle sensitive employee and company information with strict confidentiality. * Identify administrative issues and provide practical solutions to management. * Ensure all departments follow company policies and reporting procedures. Required Qualifications and Experience * Bachelor’s degree in Business Administration, Human Resources, Management, or a related field. * Minimum **five years of experience** in administration management or a similar role. * Proven experience in departmental coordination, management reporting, and HR assistance. * Strong knowledge of Microsoft Office, particularly Excel, Word, PowerPoint, and Outlook. * Excellent report\-writing, record\-management, and presentation skills. * Strong leadership, organisational, communication, and time\-management abilities. * Ability to manage multiple departments, priorities, and deadlines. * Professional English communication skills; additional languages will be an advantage. * Previous experience in the UAE will be preferred. Key Skills * Department coordination and follow\-up * Report preparation and data management * HR and recruitment assistance * Team supervision and leadership * Meeting and schedule management * Document control and confidential record keeping * Policy implementation and compliance * Problem\-solving and decision\-making * Strong attention to detail Key Performance Indicators * Accuracy and timeliness of management reports * Effective coordination between departments * Completion of assigned tasks within deadlines * Quality and accuracy of HR and administrative records * Implementation of management decisions and action points * Improvement in administrative efficiency * Employee and departmental compliance with company procedures * Overall office organisation and operational support **Job Type:** Full\-time **Location:** UAE **Experience:** Minimum 5 years in a similar position **Gender Preference:** Female **Salary:** Competitive and based on experience Pay: AED3,038\.90 \- AED13,818\.89 per month Work Location: In person