Admin & Compliance Manager

We are looking for an Admin & Compliance Manager for a Commodity Trading company based in the UAE. Location Dubai, UAE Salary Depending on Experience Qualifications & Experience: • Minimum 5 years of experience in office administration, compliance, KYC/onboarding or a similar role • Previous experience as an Admin & Compliance Manager or in a comparable position is highly desirable • Experience in oil and gas, commodities, trading, energy or financial services is an advantage • Strong knowledge of customer and supplier KYC procedures, onboarding documentation and due diligence • Experience handling banking correspondence, financial documentation and tender submissions • Previous experience managing or supervising a small team • Experience working with European markets, including engagement with senior stakeholders and C-suite executives • Excellent organisational skills and attention to detail, with the ability to manage multiple priorities • Outstanding written and verbal communication skills • Highly presentable, discreet and professional, with sound judgement when handling sensitive documentation • Proficient in Microsoft Office and document management systems Key Responsibilities: • Overseeing day-to-day office administration and ensuring adherence to internal policies and procedures • Managing customer and supplier onboarding, including KYC documentation, due diligence checks, verification and record keeping • Ensuring administrative and onboarding processes comply with regulatory requirements and company procedures • Managing correspondence with banks and financial institutions, including banking documentation and account requirements • Coordinating tender submissions, ensuring all documentation is accurate, complete and submitted on time • Building strong relationships with customers, suppliers, banks and external partners, particularly across Europe • Liaising with C-suite executives and senior stakeholders on documentation, correspondence and administrative matters • Supervising and supporting a small administrative team, delegating tasks and ensuring efficient daily delivery • Maintaining accurate, confidential and well-organised records for internal and external requirements • Reviewing and improving administrative workflows, onboarding procedures and documentation processes About the role: We are looking for an experienced and highly organised Admin & Compliance Manager to join an oil and commodity trading business. You will oversee office administration, customer and supplier onboarding, KYC compliance, banking documentation and tender processes, while leading a small administrative team. The role involves regular engagement with senior stakeholders and C-suite executives across the European market, so a professional, presentable and confident approach is essential. The ideal candidate is proactive, detail-oriented and commercially aware, able to balance administration with compliance and stakeholder management. This is an excellent opportunity for a compliance-minded professional who thrives in a fast-paced trading environment. • Minimum 5 years of experience in office administration, compliance, KYC/onboarding or a similar role • Previous experience as an Admin & Compliance Manager or in a comparable position is highly desirable • Experience in oil and gas, commodities, trading, energy or financial services is an advantage • Strong knowledge of customer and supplier KYC procedures, onboarding documentation and due diligence • Experience handling banking correspondence, financial documentation and tender submissions • Previous experience managing or supervising a small team • Experience working with European markets, including engagement with senior stakeholders and C-suite executives • Excellent organisational skills and attention to detail, with the ability to manage multiple priorities • Outstanding written and verbal communication skills • Highly presentable, discreet and professional, with sound judgement when handling sensitive documentation • Proficient in Microsoft Office and document management systems