Wellness Administration Coordinator

Who We Are: At Huda BSummary: We are seeking a Coordinator, Wellness Administration ensuring seamless communication, coordination, and relationship management with physicians, specialists, functional medicine practitioners, nutritionists, therapists, laboratories, hospitals, pharmacies, health coaches, insurance providers, and international medical concierge services. Essential Duties and Responsibilities : Manage and coordinate all medical appointments for the Executive family, including annual health screenings, specialist consultations, diagnostic testing, and follow-up care. Track referrals, treatment plans, and specialist recommendations. Obtain, organize, and maintain medical records, reports, and test results. Prepare concise medical summaries to support informed healthcare decisions. Coordinate wellness programs, including supplement protocols, prescription renewals, and appointments with nutritionists, therapists, and health coaches. Maintain wellness calendars and monitor key health milestones, treatments, and upcoming assessments. Arrange healthcare services and priority medical appointments while travelling. Coordinate medical transportation and support services when required. Manage relationships with international concierge medicine and healthcare providers. Ensure continuity of care during Executive family travel and overseas stays. Develop and maintain a secure, centralized medical records system. Organize laboratory results, imaging reports, prescriptions, and treatment plans. Maintain comprehensive Executive family health timelines and ensure the highest standards of confidentiality and data security. Manage insurance processes, including pre-authorizations, claims submissions, direct billing arrangements, and reimbursement tracking. Review medical invoices for accuracy and liaise with healthcare providers and insurers to resolve billing issues. Maintain accurate records of claims, approvals, payments, and related financial documentation. Medical Admin background Exceptional discretion and confidentiality Medical terminology knowledge Experience coordinating specialists and hospitals Strong project management skills Excellent written communication