Training Administrator

The Training Administrator provides high‑quality administrative and coordination support to the Training function of Human Resource Department. **MAIN RESPONSIBILITIES:** **Strategic** ------------- N/A **Financial** ------------- * Process Training‑related financial transactions through Dynamics, including training costs, vendor payments, overtime, and reimbursements. * Track Training expenditure against the approved annual budget and prepare regular cost and variance reports. * Coordinate with Finance, Procurement, and HR teams to ensure timely and accurate financial processing. **Stakeholder / Customer** -------------------------- * Act as the primary administrative point of contact for internal departments on training coordination matters. * Liaise with external training providers and awarding bodies to support scheduling, documentation, and compliance requirements. * Support audits, reviews, and visits from external bodies by ensuring required records and evidence are available and accurate. **Operational** * Coordinate and administer training activities, including scheduling, attendance records, evaluations, and post‑training documentation. * Maintain accurate record‑keeping, document control, and data integrity. * Produce regular training, attendance, and performance reports for management and internal stakeholders. * Review internal and external training documentation for accuracy, completeness, and compliance with approved templates and standards. * Support internal audits of training’s administrative processes and implement corrective actions where required. * Coordinate travel, accommodation, and logistical arrangements as required. * Maintain confidentiality of all training, employee, financial, and performance information. **Capability / People** * Demonstrate professional service standards and a customer‑focused approach in all interactions. * Maintain up‑to‑date knowledge of HR\-Training systems, tools, and administrative best practices. * Work collaboratively with HR, Operations, Finance, and external partners to support effective learning delivery. **Minimum Qualification** **Min.** **Required** **Desirable** **Education** Diploma or degree of any discipline. Degree in business administration, human resources, or a related field (preferred). **Experience** * Minimum 3 years’ experience in an administrative role, preferably within HR or Training administration. * Experience working with training records, databases, or HR systems. * Exposure to finance or procurement processes is an advantage. 5 years of experience in administrative and executive support roles in rail industry **Skills / Training** * Fluent in English (written and spoken). * Proficient in MS Office applications, particularly Excel and Word. * Strong organisational, communication, and time‑management skills. \_\_\_