Technical Executive Assistant to the Managing Director (Civil & Infras

• Provide executive and technical support to the Managing Director in daily business operations. • Coordinate road, infrastructure, utility, and civil construction projects from tender stage through project completion. • Prepare quotations, cost estimates, technical proposals, prequalification documents, and tender submissions. • Draft and manage professional emails, letters, reports, presentations, and meeting minutes. • Coordinate with clients, consultants, contractors, subcontractors, suppliers, and government authorities. • Monitor project schedules, milestones, approvals, procurement activities, and deliverables to ensure timely execution. • Track RFIs, material submittals, shop drawings, method statements, and project documentation. • Maintain an organized document control system for all project and corporate records. • Support procurement by obtaining quotations, comparing suppliers, preparing purchase requests, and following up on deliveries. • Assist in business development by identifying new opportunities, preparing capability statements, and following up with prospective clients. • Conduct market research and maintain a database of developers, consultants, contractors, and project leads across the UAE and GCC. • Prepare weekly and monthly management reports, project progress reports, and action trackers. • Coordinate meetings, record action items, and ensure timely follow-up with all stakeholders. • Use AI tools such as ChatGPT, Microsoft Copilot, and other productivity platforms to prepare documents, summarize technical information, analyze data, automate repetitive tasks, and improve operational efficiency. • Identify opportunities to implement AI and digital technologies that enhance productivity and business performance. • Handle confidential company information with the highest level of professionalism and integrity. • Perform additional assignments as directed by the Managing Director to support the company's strategic objectives. We are seeking a highly motivated, intelligent, and technology-driven Civil Engineering professional who can work directly with the Managing Director and contribute to the company's operational and strategic growth. The ideal candidate should have: • Bachelor's Degree or Diploma in Civil Engineering. • 3–7 years of UAE experience in civil, road, infrastructure, or utility construction projects. • Strong knowledge of project coordination, construction documentation, tendering, procurement, and contract administration. • Excellent communication, presentation, and professional email writing skills. • Advanced proficiency in Microsoft Excel, Word, PowerPoint, and AutoCAD. • Practical experience using AI tools such as ChatGPT, Microsoft Copilot, or similar platforms to improve productivity and automate routine tasks. • Ability to prepare quotations, technical proposals, reports, meeting minutes, and project documentation with accuracy. • Strong analytical, organizational, and problem-solving skills with excellent attention to detail. • Ability to manage multiple projects, prioritize tasks, and meet deadlines in a fast-paced environment. • Professional, trustworthy, and capable of handling confidential business information. • Self-motivated, proactive, and eager to learn new technologies and improve business processes. • Strong interpersonal skills with the ability to coordinate effectively with clients, consultants, suppliers, subcontractors, and internal teams. • UAE driving licence is preferred. • Immediate joiners or candidates with a short notice period will be given preference.