Spares Parts Executive

Job Title: Spare Parts Executive Job Summary: The Spare Parts Executive is responsible for managing the day-to-day operations of the spare parts department, ensuring the timely availability, inventory control, distribution, and documentation of spare parts to support business operations and customer requirements efficiently. Key Responsibilities • Plan, monitor, and replenish spare parts inventory to ensure the continuous availability of required materials for operational and customer needs. • Process spare parts inquiries, quotations, and orders from walk-in customers, branches, and internal departments through various communication channels, including email and telephone. • Maintain accurate inventory records and conduct regular stock monitoring to ensure inventory accuracy and minimize shortages or excess stock. • Coordinate with suppliers, procurement, and logistics teams to ensure timely ordering, shipment, and receipt of spare parts. • Prepare and maintain all spare parts-related documentation, including stock transfers, delivery notes, invoices, purchase orders, and inventory reports. • Ensure all requisitions, inquiries, and customer requests are attended to within the agreed timelines and communicated effectively to all concerned parties. • Monitor and track spare parts deliveries to branches and customers across UAE, Oman, Qatar, and other assigned locations, ensuring timely and accurate dispatch. • Support operations teams by providing accurate spare parts information and ensuring smooth handover of spare parts data and documentation. • Maintain an organized filing system, both physical and electronic, for all spare parts records and documents for audit and reference purposes. • Generate and submit periodic reports on inventory status, stock movement, consumption trends, pending orders, and department performance to management. • Conduct regular stock counts and assist in inventory audits to ensure compliance with company policies and procedures. • Identify opportunities for inventory optimization, cost reduction, and process improvements within the spare parts function. • Ensure compliance with company policies, health and safety regulations, and quality standards in all spare parts activities. • Perform any other duties assigned by management related to spare parts operations and inventory management. Required Skills & Competencies • Strong knowledge of inventory management and stock control procedures. • Proficiency in ERP systems and Microsoft Office applications, especially Excel. • Good communication and customer service skills. • Strong organizational and documentation abilities. • Attention to detail and accuracy. • Ability to work under pressure and meet deadlines. • Problem-solving and analytical skills. • Team player with the ability to coordinate effectively with multiple departments. Reporting To Spare Parts Manager / Parts & Service Manager Department Spare Parts Department • Strong knowledge of inventory management and stock control procedures. • Proficiency in ERP systems and Microsoft Office applications, especially Excel. • Good communication and customer service skills. • Strong organizational and documentation abilities. • Attention to detail and accuracy. • Ability to work under pressure and meet deadlines. • Problem-solving and analytical skills. • Team player with the ability to coordinate effectively with multiple departments.