Senior Secretary

Parsons is looking for an amazingly talented Senior Secretary to join our team on a transformational giga-project in Tabuk, Saudi Arabia. In this role, you will provide high-level, confidential administrative and secretarial support to executive project leadership and department heads, ensuring smooth operations in a fast-paced, mega-scale engineering and construction environment. What You ll Be Doing: • Executive Support: Manage and coordinate complex appointment calendars, schedule high-level stakeholder meetings, and arrange extensive domestic and international travel/accommodations. • Document Control & Correspondence: Independently compose, format, and draft executive-level correspondence, technical reports, meeting minutes, and presentations adhering strictly to Parsons' corporate standards. • Information Management: Supervise and maintain highly organized, confidential digital and physical filing systems, ensuring seamless retrieval of project artifacts and compliance with information security protocols. • Communication Hub: Screen and direct incoming calls, greet high-profile clients, and serve as a reliable liaison between project leadership, cross-functional engineering teams, and external stakeholders. • Office Coordination: Oversee daily administrative workflows, manage office supplies procurement, and provide operational guidance or mentorship to junior administrative and clerical staff. • Minimum of 10+ years of progressive secretarial and administrative experience, with a proven track record supporting executive management on large-scale infrastructure, construction, or engineering projects. • High School Diploma or equivalent; an Associate s or Bachelor s degree in Business Administration or a related field is highly preferred. • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and standard document management systems (e.g., Aconex, SharePoint). • Exceptional verbal and written English communication skills; ability to draft clear, professional correspondence independently. • Demonstrated capability to work effectively under pressure, multitask, and maintain extreme confidentiality within a dynamic, multi-cultural project environment. • Prior experience working on a Saudi Arabian Giga-Project (such as NEOM, The Line, or Oxagon) or within the GCC region. • Fluency or basic professional proficiency in Arabic is a significant plus. • Familiarity with project management tracking tools (e.g., JIRA, Smartsheet).