Secretary cum document controller

Document Control- • Maintain and organize procurement documents, contracts, purchase orders, quotations, and vendor records. • Ensure all procurement documentation is accurately filed, updated, and easily retrievable. • Manage document numbering, version control, and document distribution processes. • Track document approvals and ensure compliance with company policies and procedures. Maintain both electronic and hard-copy filing systems. • Prepare reports and document status updates as required. Archive and retrieve documents in accordance with record retention policies. Secretarial & Administrative Support- • Provide administrative and secretarial support to the Procurement Manager and team. • Manage calendars, schedule meetings, and coordinate appointments. • Prepare meeting agendas, minutes of meetings, and follow up on action items. • Handle incoming correspondence, emails, and telephone inquiries. • Draft and prepare letters, memos, presentations, and other business documents. • Coordinate travel arrangements, hotel bookings, and expense documentation when required. • Maintain office supplies and support day-to-day departmental operations • 2-3 years of experience in the same field is mandatory