Receptionist

Job Description Receptionist **Department:** Administration **Location:** UAE\- Sharjah **Reports To:** HR / Administration Manager Job Summary We are looking for a **professional, presentable, and friendly Receptionist** to be the first point of contact for the company. The Receptionist will be responsible for managing the front desk, handling calls and visitors, and providing general administrative support to ensure the smooth operation of the office. Key ResponsibilitiesFront Desk \& Reception * Welcome and greet visitors, clients, suppliers, and guests in a professional and courteous manner. * Manage the reception area and ensure it is clean, organized, and presentable at all times. * Answer, screen, and transfer incoming telephone calls to the appropriate person or department. * Take accurate messages and ensure they are communicated promptly. * Maintain a visitor log and coordinate visitor access. * Receive and distribute incoming mail, courier deliveries, and documents. * Arrange outgoing courier services and maintain related records. * Direct visitors to the appropriate meeting room or employee. * Coordinate appointments and meetings as required. Telephone \& Communication * Handle all incoming calls professionally and courteously. * Provide basic information about the company to visitors and callers. * Maintain a professional telephone manner and protect company confidentiality. * Coordinate with employees to ensure visitors and callers are attended to promptly. Administrative Support * Assist with basic administrative and clerical tasks. * Prepare, print, scan, photocopy, and file documents as required. * Maintain proper filing of reception and administrative records. * Assist with stationery and office supply requirements. * Coordinate with office support staff, suppliers, and service providers when required. * Assist the HR/Admin department with routine administrative activities. * Support the management and other departments with reception\-related tasks as assigned. Qualifications \& Experience * High school diploma or Bachelor's degree. * **2–3 years of experience** as a Receptionist, Front Desk Executive, or similar role. * Previous UAE experience is preferred. * Excellent English communication skills, both written and verbal. * Proficiency in MS Office applications. * Good telephone etiquette and interpersonal skills. * Strong organizational and multitasking abilities. Desired Candidate Profile * Professional, pleasant, and well\-presented personality. * Confident and comfortable interacting with clients, visitors, and employees. * Polite, patient, and service\-oriented. * Punctual, reliable, and responsible. * Good attention to detail. * Ability to remain calm and professional under pressure. * Ability to handle confidential information appropriately. * Well\-organized and capable of managing multiple tasks. * A proactive attitude with the ability to work independently. Key Competencies * Communication \& Interpersonal Skills * Customer Service * Telephone Etiquette * Organization \& Time Management * Multitasking * Professionalism * Attention to Detail * Teamwork * Confidentiality * Problem Solving Pay: AED2,500\.00 \- AED3,000\.00 per month Application Question(s): * Are you willing to work 6 days a week? * Are you willing to commute to SAIF Zone to work? * Are you willing to work from 9 am to 7 pm? Work Location: In person