Receptionist Cum Secretary/Administrator (Can Join Immediately)

Front Desk and Client Interaction • Welcome and assist arriving clients, high-profile visitors, and corporate partners in an exceptionally courteous, warm, and professional manner. • Handling incoming calls, sorting general email inquiries, and routing messages accurately. • Schedule client appointments and manage executive meeting room bookings to avoid scheduling conflicts. • Maintain a pristine, highly organized, and professional reception area at all times. Administrative and Operational Support • Support the Operations, Human Resources and Finance teams with document handling, digital data entry, scanning, and physical filing. • Coordinate external courier services, manage incoming/outgoing mail distribution, and monitor office supply/pantry inventories. • Ensure strict adherence to internal document control procedures and corporate administrative best practices. Executive Support (PA Coverage) • Provide seamless administrative support to senior management during the scheduled absence of the Executive/Personal Assistant. • Assist with calendar adjustments, executive meeting setups, and urgent travel coordination when required. Coordination and Communication • Work closely with internal departments to ensure smooth operational workflow and clear communication lines. • Actively follow up with clients, utility vendors, and service providers regarding administrative issues as requested. • Previous experience working in a front desk, receptionist, or administrative support role, ideally within professional services or company formation industries. • Strong interpersonal and verbal/written communication skills. • Competent in utilizing Microsoft Office, corporate CRMs, and document management platforms (e.g., SharePoint). • Impeccable professional appearance, highly meticulous attention to detail, and a distinct, service-oriented mindset.