Receptionist & Admin Executive

• Position: Front Office Staff • Location: Dubai • Requirement: Urgent hiring • Preferred candidates: Filipino candidates • Restriction: Malayalee (people from Kerala) candidates are not being considered. • Other regions/nationalities: Candidates from other regions are acceptable. Key Responsibilities • Welcome clients, visitors, and guests in a professional and courteous manner. • Manage the front desk and ensure the reception area is clean and well-organized. • Answer, screen, and direct incoming phone calls and emails promptly. • Handle incoming and outgoing courier services, mail, and deliveries. • Schedule appointments, meetings, and maintain meeting room calendars. • Maintain visitor logs and employee attendance records. • Coordinate office supplies, pantry items, and stationery inventory. • Liaise with vendors for office maintenance, repairs, and facility-related requirements. • Support the HR team with employee onboarding, documentation, and record maintenance. • Prepare correspondence, reports, and other administrative documents. • Maintain physical and electronic filing systems while ensuring document confidentiality. • Coordinate with internal departments to ensure smooth day-to-day office operations. • Provide administrative support to management and perform other duties as assigned. Preferred Qualifications • Bachelor's degree or equivalent. • 2–5 years of experience as a Receptionist or Administrative Executive. • Excellent verbal and written communication skills in English. • Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint). • Strong organizational and multitasking abilities. • Professional appearance and customer-focused attitude. • Previous UAE experience is an added advantage. • Filipino candidates are preferred. Minimum 2 years of experience in Receptionist and Admin in Healthcare, Wellness or pharmaceutical industry needed. Exceptional verbal and written communication skills for presentations and negotiation. A strong, proactive focus on meeting and exceeding targets. Ability to build rapport, trust, and long-term relationships with clients.