Project Operations Executive

Project Operations Executive – Vortexen **Company:** Vortexen Dynamics Industrial Solutions **Location:** Abu Dhabi, UAE preferred **Job Type:** Full\-time **Department:** Projects / Operations **Application:** Send CV by WhatsApp to **\** Job Description Vortexen Dynamics Industrial Solutions is looking for a highly responsible **Project Operations Executive** to manage project follow\-up, site coordination, client communication, and daily operational control. This role is created to ensure that no project activity, site requirement, client communication, invoice, or operational issue is missed or delayed. The selected candidate must act as the central coordination point between management, clients, site teams, and internal departments. Key Responsibilities * Track all active projects and ensure smooth execution. * Monitor daily project status and ensure work progress is on schedule. * Handle urgent client issues and coordinate corrective actions. * Follow up with site teams for manpower, attendance, and work progress. * Maintain a live project tracker for all active sites. * Coordinate with internal teams for project execution requirements. * Ensure timely preparation and submission of project\-related documents. * Coordinate invoice preparation, progress billing, and supporting documents. * Follow up with accounts for receivables, payment status, and invoice corrections. * Coordinate delivery notes, site confirmations, and client acknowledgements. * Prepare daily and weekly operational reports for management. * Escalate urgent issues before they become client complaints or financial losses. Main Work Areas * Project follow\-up * Site coordination * Client communication * Invoice and payment follow\-up * Manpower and attendance tracking * Daily reporting to management * Internal coordination between departments Required Experience * Minimum 3 years of experience in project coordination, operations coordination, or industrial project support. * Experience in construction, MEP, fire protection, passive fire protection, oil and gas, EPC, industrial services, or contracting companies is preferred. * UAE project coordination experience will be an advantage. * Experience dealing with clients, site teams, and internal departments is preferred. Required Skills * Strong follow\-up and coordination skills. * Ability to work under pressure and handle urgent matters. * Good English communication skills. * Ability to speak with clients, site teams, and internal departments. * Basic understanding of project execution flow and documentation. * Strong Excel / Google Sheets reporting skills. * Ability to identify delays, risks, and missing information quickly. * Strong ownership attitude. Daily Responsibilities The selected candidate must check and report daily on: * Active project status * Site manpower and attendance * Material and site requirement status * Client complaints or pending approvals * Project progress updates * Invoices submitted and payment status * Urgent issues requiring management decision Weekly Reporting Every week, the candidate must submit: * Project\-wise status report * Site progress report * Client communication summary * Manpower status report * Receivables and invoice coordination report * Risk and escalation list * Next week action plan Candidate Profile We are looking for a person who can take control, follow up continuously, and close operational gaps. The candidate must not wait for instructions only. They must identify pending issues, push responsible teams, get updates, collect proof, report clearly, and escalate before issues become serious problems. This is a control and execution role. The company needs someone who can ensure work is completed on time, clients are updated, sites are monitored properly, and operations run smoothly. Application Requirements Interested candidates may send: * Updated CV * UAE / GCC experience details, if any * Project coordination experience details * Industry experience * Current visa status * Current salary * Expected salary * Notice period / joining availability **Send CV by WhatsApp:** \ Important Note This is a serious operational control role. Candidates must be ready to work with daily reporting, urgent follow\-ups, project pressure, client coordination, and management review. Work Location: In person