Procurement specialist

**Key Responsibilities** **1\. Procurement \& Purchasing** * Manage the end\-to\-end procurement process for assigned projects and operational requirements. * Review approved material requisitions, purchase requests, BOQs, specifications, and project requirements. * Source and identify suitable suppliers, manufacturers, subcontractors, and service providers. * Obtain competitive quotations and prepare commercial comparison statements. * Evaluate supplier offers based on **price, quality, specifications, delivery period, payment terms, warranty, and compliance**. * Negotiate prices, payment terms, delivery schedules, warranties, and other commercial conditions. * Prepare and process purchase orders in accordance with company procedures. * Follow up on purchase orders and ensure timely delivery to project sites. * Monitor outstanding procurement requirements and proactively address potential delays. **2\. MEP Procurement** Handle procurement of a wide range of MEP materials and equipment, including but not limited to: * HVAC equipment and materials * Chillers, AHUs, FCUs, ventilation equipment and accessories * Ducting and duct accessories * Pipes, valves, fittings and insulation * Plumbing and drainage materials * Pumps and water supply equipment * Electrical cables, wires and accessories * Distribution boards, panels and electrical equipment * Lighting fixtures and accessories * Cable trays, trunking and containment systems * Fire alarm and firefighting materials * ELV materials and related systems * Generators, transformers and other electrical/mechanical equipment **3\. Civil Procurement** Manage procurement of civil construction materials and related requirements, including: * Cement, concrete and related materials * Steel reinforcement and structural steel * Blocks, bricks and masonry materials * Sand, aggregates and other construction materials * Waterproofing and insulation materials * Tiles, flooring and finishing materials * Paints, coatings and sealants * Doors, windows and architectural materials * Formwork and scaffolding requirements * Construction tools, consumables and site materials * Civil subcontracting and specialist services **4\. Project Coordination** * Coordinate closely with Project Managers, Engineers, QS, Planning, Stores and Site Teams to understand project priorities. * Clarify technical and commercial requirements with relevant departments before placing orders. * Coordinate with Engineering/Technical teams regarding approved materials, technical submittals and supplier compliance. * Track long\-lead items and ensure procurement activities align with project schedules. * Provide regular procurement status updates and highlight potential delays or risks. * Coordinate material delivery schedules with project sites and stores. **5\. Documentation \& Compliance** * Maintain complete procurement documentation and records. * Ensure purchase orders accurately reflect agreed specifications, quantities, prices, delivery dates and commercial terms. * Ensure procurement activities comply with company policies and approval procedures. * Maintain proper documentation for supplier evaluations, quotations, comparison statements and purchase orders. * Coordinate with Finance regarding supplier invoices, payment terms, advance payments and required supporting documents. * Ensure procurement records are properly updated in ERP/procurement systems. **Key Performance Indicators (KPIs)** * On\-time delivery of required materials and equipment * Procurement cost savings and commercial efficiency * Supplier quotation turnaround time * Purchase order processing time * Supplier performance and delivery reliability * Reduction in project material shortages and procurement\-related delays * Compliance with procurement procedures and documentation requirements * Accuracy of purchase orders and procurement records * Effective management of long\-lead items * Quality and competitiveness of supplier sourcing **Qualifications** * Bachelor's degree or diploma in **Supply Chain Management, Procurement, Business Administration, Engineering, or a related field**. * Professional procurement/supply\-chain certification such as **CIPS** is an advantage. * Additional technical knowledge in MEP or Civil construction is highly desirable. **Experience** * **4–7 years of procurement experience**, preferably within MEP, Civil, Building Construction, Infrastructure, or Engineering \& Construction companies. * Experience in procurement of MEP and/or Civil materials, equipment, subcontracting and construction\-related services. * Experience handling multiple project procurement requirements simultaneously. * Experience with supplier negotiations, quotation analysis, purchase orders and delivery follow\-up. * Experience working with ERP/procurement systems is preferred. **Technical Skills** * Strong knowledge of construction materials and MEP products. * Good understanding of BOQs, specifications, material requisitions and technical submittals. * Strong quotation comparison and commercial evaluation skills. * Negotiation and supplier management skills. * Knowledge of local and international suppliers and construction material markets. * Good understanding of procurement processes and supply\-chain principles. * Proficiency in **MS Excel, Word and Outlook**. * Experience with ERP/procurement software is an advantage. * Ability to analyse pricing, lead times, payment terms and other commercial conditions. **Soft Skills** * Strong negotiation and communication skills. * Good commercial awareness. * Strong coordination and follow\-up skills. * Ability to work under pressure and meet project deadlines. * Good problem\-solving and decision\-making abilities. * Attention to detail and accuracy. * Ability to manage multiple priorities. * Team\-oriented with the ability to work effectively with technical and non\-technical teams. * Professional and ethical approach to supplier relationships. Work Location: In person