PROCUREMENT OFFICER

**1\. JOB PURPOSE** The Procurement Officer will be responsible for managing the complete procurement cycle for **piping, structural steel, welding consumables, gases, fabrication consumables, and other project\-related materials and services** required for MQ Pearl Engineering LLC's fabrication activities. The position requires strong **vendor development, commercial negotiation, purchasing, supplier coordination, expediting, quality\-document follow\-up, material traceability, and delivery management** skills. The Procurement Officer shall ensure that all materials and services are procured from **approved/acceptable suppliers**, meet project specifications and QC requirements, are delivered within the required schedule, and are purchased at commercially competitive prices. **2\. KEY RESPONSIBILITIES** **A. Procurement Planning \& Requirement Review** * Review approved **Material Requisitions (MR), Purchase Requisitions (PR), BOQ, MTO, drawings, specifications and project requirements** before initiating procurement. * Identify the required: * Material specification * Material grade/MOC * Size and thickness * Quantity * Applicable standards * Delivery requirements * Inspection requirements * Required quality documents * Coordinate with **Estimation, Projects, Fabrication, Planning, QA/QC and Stores** departments to understand material requirements and priorities. * Prepare and maintain a **Procurement Schedule / Procurement Tracker** for each project. * Identify long\-lead materials and initiate procurement sufficiently in advance. * Ensure procurement activities are aligned with project fabrication and delivery schedules. **B. Vendor Development \& Supplier Management** * Develop and maintain a reliable database of suppliers for: * Structural steel * Piping materials * Plates and sections * Pipes, fittings and flanges * Welding consumables * Industrial gases * Bolting and fasteners * Fabrication consumables * NDT services * Hot\-dip galvanizing * Painting/coating * Other project\-related materials and services * Identify new suppliers capable of meeting **Oil \& Gas / ADNOC project requirements**. * Maintain an updated **Approved/Qualified Vendor List (AVL/QVL)** as applicable to project requirements. * Develop alternative sources to minimize supply\-chain risks and dependency on a single supplier. * Maintain professional long\-term relationships with key suppliers. **C. Obtain competitive quotations from multiple suppliers whenever practical.** * Evaluate quotations commercially and prepare **Commercial Bid Comparison / Vendor Comparison**. * Escalate significant price variations and commercial risks to management before PO placement. * **PURCHASE ORDER \& COMMERCIAL DOCUMENTATION** + Prepare Purchase Orders based on approved quotations and commercial terms. + Ensure PO terms and conditions accurately reflect the agreed quotation and project requirements. + Obtain the necessary internal approvals before issuing POs. + Maintain complete procurement records for audit and project documentation. * **QUALITY \& TECHNICAL DOCUMENT CONTROL** The Procurement Officer shall be responsible for coordinating with suppliers to ensure that all required **QC/QA documentation** is received and submitted to the QA/QC team. Required documents may include, as applicable: * Material Test Certificates (MTC) * EN 10204 Type 3\.1 certificates * Mill certificates * Certificate of Conformity (CoC) * Manufacturer's Certificate * Heat number / batch number details * Chemical composition * Mechanical test results * Dimensional inspection reports * Third\-party inspection reports * Welding consumable certificates * Batch certificates * SDS/MSDS * Manufacturer data sheets * Technical datasheets * Test reports * Calibration certificates * Galvanizing certificates * Paint/coating certificates * Packing lists * Country of Origin Certificate * Warranty certificates * Other project\-specific quality documents **Specific Responsibilities** * Communicate project\-specific QC documentation requirements to suppliers before order placement. * Follow up with suppliers to ensure documents are submitted **before or along with material delivery**, as required. * Coordinate with QA/QC for document review and approval. * Ensure discrepancies in certificates or documentation are corrected by suppliers. * Ensure material **heat numbers, batch numbers and certificates are properly traceable** to the supplied materials. * Prevent receipt of materials without the required documentation unless formally approved by management/QA/QC. * Maintain proper records of all supplier quality documents. * **MATERIAL EXPEDITING \& DELIVERY FOLLOW\-UP** * Monitor all open Purchase Orders on a regular basis. * Follow up with suppliers regarding: * Production status * Material readiness * Inspection status * Documentation status * Dispatch status * Transportation * Expected delivery date * Prepare and maintain a **PO Expediting / Procurement Tracker**. * Identify potential delays at an early stage. * Escalate critical or delayed procurement items to management. * Coordinate with suppliers and logistics providers to ensure timely delivery to **MQPE ICAD 1**. * Coordinate with Stores for delivery planning and unloading arrangements. * Verify delivery quantities against PO, Delivery Note and packing list. * Coordinate resolution of shortages, damages, wrong materials or incorrect quantities. * **SUBCONTRACT PROCUREMENT** The Procurement Officer shall also manage procurement of subcontracted services required for fabrication projects, including: **NDT Services** * RT * UT * PAUT/TOFD, where applicable * MT * PT * Other project\-specific NDT requirements **Surface Treatment / Coating** * Shot blasting * Grit blasting * Painting * Coating systems * Touch\-up painting **Hot\-Dip Galvanizing** * Structural supports * Platforms * Handrails * Miscellaneous structural items Responsibilities include: * Obtain quotations from qualified subcontractors. * Verify technical capability and relevant approvals. * Compare commercial offers. * Negotiate prices and delivery/service schedules. * Coordinate with QA/QC regarding inspection and documentation requirements. * Monitor subcontractor progress and completion. * Ensure subcontracted work is completed within the required project schedule. * Obtain required completion certificates, inspection reports and quality documentation. * **COST CONTROL** + Monitor procurement costs against approved project budgets. + Compare actual purchase prices with estimated/budgeted prices. + Identify cost\-saving opportunities. + Maintain a Material Cost Database for future estimation and budgeting. + Provide current market price information to the Estimation Department for future tenders. + Support the Estimation/Commercial team during tendering by providing updated supplier budgetary quotations. + Report significant procurement cost deviations to management. Maintain a **Supplier Performance Evaluation** system. * Identify poor\-performing suppliers and report them to management. * Develop high\-performing suppliers for long\-term business relationships. * Maintain records of supplier performance for future procurement decisions. * **ADNOC / OIL \& GAS PROJECT COMPLIANCE** The Procurement Officer shall have a strong understanding of procurement requirements applicable to **ADNOC and Oil \& Gas fabrication projects**. The candidate shall ensure that procurement activities consider applicable: * Project specifications * Client\-approved vendor requirements * Approved manufacturer requirements * Material specifications * International standards/codes * Inspection requirements * Quality documentation * Material traceability requirements * Project\-specific procurement procedures The Procurement Officer must **not substitute materials, manufacturers or suppliers without the required technical/client approval**, where such approval is specified by the project. * **REQUIRED QUALIFICATIONS** **Education** * Bachelor's Degree / Diploma in **Mechanical Engineering, Procurement, Supply Chain, Materials Management, or a related discipline**. * Professional procurement certification is an advantage. **Experience** * Minimum **5–8 years of relevant procurement experience**. * Experience in **Oil \& Gas, EPC, fabrication, construction or engineering companies** is preferred. * UAE experience is strongly preferred. * Experience with **ADNOC\-related projects** will be an advantage. * Experience in procurement of piping and structural materials is essential. * Good communication skills are expected; English, Hindi and Arabic * **REQUIRED COMPUTER SKILLS** Strong knowledge of: * **Microsoft Excel** * Microsoft Word * Microsoft Outlook * ERP / Procurement software * Purchase Order systems * Vendor databases * **PERSONAL \& BEHAVIOURAL COMPETENCIES** The successful candidate should be: * Strong negotiator * Proactive * Commercially aware * Result\-oriented * Good communicator * Strong in supplier follow\-up * Organized and systematic * Able to work under pressure * Good at multitasking * Detail\-oriented * Strong in problem solving * Able to work independently * Able to coordinate effectively with technical and commercial teams * Willing to take ownership of procurement activities