Personal Assistant to Chief Marketing Officer

Summary: The Personal Assistant provides high-level executive and administrative support to the CMO, while acting as a central point of coordination for the Marketing Leadership Team. This role ensures the CMO s time, priorities, and communications are managed with precision, and drives organization, efficiency, and connectivity across the marketing department. Essential Duties and Responsibilities : • Act as the primary point of contact between the CMO, internal teams and external partners. • Proactively manage the CMO's calendar, balancing business priorities, international time zones and changing schedules. • Coordinate presentations, meeting materials and executive documents. • Organize domestic and international travel, accommodation and detailed itineraries. • Prepare and submit monthly expense reports. • Organize and maintain digital and physical files. • Handle confidential information with the highest level of discretion. • Provide administrative and personal support to maximize the CMO's effectiveness. • Be a trusted point of contact for the Marketing Team. Keep the department organized, connected and engaged. Foster collaboration and effective communication. • Coordinate department meetings, business reviews, planning sessions, workshops and key milestones. Coordinate logistics and distribute pre-read materials. • Synchronize marketing department calendars across multiple stakeholders to ensure efficient scheduling and alignment. • Track actions, requests and key decisions if needed • Partner closely with Executive Assistants and administrative teams across the business to coordinate cross-functional activities. • Organize team-building activities. • Coordinate onboarding and help create a welcoming experience for new team members. • Leverage AI and productivity tools to improve speed, organization and administrative efficiency. • Identify opportunities to simplify recurring administrative processes. • Continuously improve team workflows and ways of working. Champion efficient, organized and scalable administrative practices. • Demonstrated success supporting a senior executive (CMO, CEO, or equivalent) in a fast-paced, global organization, with the judgment to anticipate needs and manage competing priorities without close direction. • Proven ability to coordinate complex, multi-stakeholder calendars and cross-functional activities across time zones, keeping a leadership team aligned, organized and informed. • Track record of handling confidential and sensitive information with the highest level of discretion and professionalism. • Strong written and verbal communication skills, with the confidence to liaise directly with senior leadership, external partners and cross-functional teams. • Comfortable leveraging AI and productivity tools to simplify recurring administrative processes and improve organizational efficiency. • Experience organizing domestic and international travel, detailed itineraries and expense reporting for senior stakeholders. • Monthly Self Love Days at company discretion • Premium Medical/Dental/Vision coverage for employee plus dependents • Monthly coaching sessions with our in-house Success Coach • Employee discounts on all Huda Beauty products •