Personal Assistant to CEO

Job Title: Personal Assistant to CEO **About the Role:** Onus Group is seeking a highly organized, proactive, and professional Personal Assistant to the CEO to provide comprehensive executive and administrative support. This role is ideal for an experienced individual who excels at managing priorities, maintaining confidentiality, and ensuring smooth day\-to\-day executive operations. **Key Responsibilities:** **Executive Support** * Manage the CEO’s calendar, appointments, meetings, reminders, and daily schedule. * Prioritize meeting requests, correspondence, calls, and other commitments. * Prepare professional emails, letters, reports, presentations, and documents on behalf of the CEO. * Maintain organized records, files, contact lists, and confidential information. * Track the CEO’s priorities, commitments, deadlines, and outstanding actions. * Provide timely reminders and follow up on delegated tasks as required. **Meetings and Follow\-Up** * Schedule and coordinate internal and external meetings for the CEO. * Prepare agendas, briefing notes, presentations, and supporting documents. * Attend meetings when requested and prepare clear minutes and action lists. * Follow up with relevant parties on actions, approvals, and commitments arising from meetings. * Ensure the CEO is properly briefed and prepared ahead of key meetings. **Travel and Logistics** * Arrange the CEO’s business travel, including flights, accommodation, transportation, and itineraries. * Coordinate visas, invitation letters, travel documentation, and related requirements where applicable. * Manage changes to travel arrangements and maintain booking and expense records. * Prepare clear travel schedules and ensure all required information is available before travel. **Communication and Coordination** * Act as a professional point of contact for matters directed to the CEO. * Coordinate with clients, consultants, contractors, suppliers, employees, and other stakeholders on behalf of the CEO. * Draft and manage correspondence and follow\-up communication. * Ensure important information and requests are brought to the CEO’s attention in a timely manner. * Maintain professional and appropriate communication at all times. **Document and Administrative Support** * Organize and maintain electronic and hard\-copy records relating to the CEO’s activities. * Prepare and format Word documents, Excel sheets, PowerPoint presentations, and PDF files. * Support proofreading, document preparation, and administrative quality checks. * Assist with expense records, receipts, business appointments, and other executive administrative requirements. * Support ad hoc assignments and confidential matters as directed by the CEO. **Confidentiality and Professional Conduct** * Maintain strict confidentiality regarding company, commercial, financial, employee, project, and personal information. * Exercise discretion and sound judgement when handling sensitive matters. * Represent the CEO professionally in all internal and external communications. **Qualifications and Experience** * Diploma or Bachelor’s degree in Business Administration, Management, Office Administration, or a related field. * Previous experience as a Personal Assistant, Executive Assistant, or similar role. * Previous experience directly supporting a CEO, Managing Director, or senior executive is preferred. * Experience within a consultancy, engineering, construction, or professional services environment would be an advantage. **Skills and Competencies** * Excellent organizational and time\-management skills. * Strong attention to detail and follow\-up. * Excellent written and verbal communication skills in English. * High level of discretion, confidentiality, and professionalism. * Ability to manage multiple priorities and changing requirements. * Proactive and dependable approach. * Ability to work independently and use good judgement. * Strong interpersonal and stakeholder coordination skills. * Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Teams. Pay: ﷼6,000\.00 \- ﷼8,000\.00 per month Application Question(s): * Nationality * If selected for this position, what would be your required notice period before you can join? * Current Salary * Expected Salary Language: * English (Required) Location: * Riyadh (Required) Willingness to travel: * 25% (Preferred) Work Location: In person