Office Administrator

Administrative Duties • Answer phones, greet visitors, and manage general office correspondence • Schedule meetings, appointments, and manage calendars • Maintain filing systems (physical and digital) for company records • Order office supplies and manage vendor relationships • Prepare and format letters, memos, reports, and presentations • Assist with onboarding new employees (paperwork, ID badges, setup) • Coordinate travel arrangements when needed Accounting Duties • Process accounts payable and accounts receivable • Prepare and send invoices; follow up on outstanding payments • Record daily financial transactions in accounting software (e.g., QuickBooks, Xero) • Reconcile bank and credit card statements • Assist with payroll processing and timesheet tracking • Prepare expense reports and process employee reimbursements • Support month-end and year-end closing processes • Maintain accurate financial records and assist with audits • Generate basic financial reports as requested by management • 1–3 years of experience in an administrative or accounting support role • Proficiency in Microsoft Office (Excel, Word, Outlook) • Familiarity with accounting software (QuickBooks, Xero, SAP, or similar) • Strong organizational and time-management skills • Excellent written and verbal communication skills • High attention to detail and accuracy with numbers Preferred • Coursework or certification in bookkeeping/accounting • Experience with payroll systems • Knowledge of basic GAAP principles