Office Administrator

**About Flash Freeze** Flash Freeze Manufacturing LLC is the only flash freeze processing facility inside the Dubai Fruit and Vegetable Market at Ras Al Khor. We freeze surplus fruit the same day it arrives at the market. We are a founding team. We are early. Everything here is being built from scratch. If that sentence excites you — keep reading. If you need a system handed to you before you can operate — this is not the right place. **The Role** This role owns HR administration, government/PRO liaison work, and day\-to\-day office administration for the company. You report directly to the Founder. If a visa renewal, a labor card, or a filing system falls apart, it's because this role didn't catch it in time — that's the standard this role is held to. This is a high\-trust, high\-organization role at the administrative core of the business. **What You Will Do** → Manage full HR administration — employment contracts, MOHRE registration, visa processing, onboarding and offboarding documentation → Act as the company's PRO liaison — government portals, labor card renewals, Emirates ID processing, trade license renewals, and related submissions → Maintain accurate, retrievable filing systems for all HR, legal, and compliance documents → Track every compliance deadline — visas, labor cards, licenses — and flag renewals well ahead of expiry → Handle day\-to\-day office administration — supplies, correspondence, vendor coordination → Provide the Founder a weekly status update on all open HR, PRO, and admin items **Apply If You** ✓ Have hands\-on experience with UAE HR administration, MOHRE processes, or acting as a company PRO ✓ Track deadlines obsessively — nothing expires on your watch because you were already tracking it weeks out ✓ Keep a filing system organized enough that anyone could find a document without asking you ✓ Are comfortable navigating UAE government portals and processes independently ✓ Have handled confidential HR and personal information with complete discretion ✓ Communicate proactively — you flag a renewal before it's urgent, not after **Do Not Apply If You** ✗ Have never dealt with UAE visa, labor card, or MOHRE processes ✗ Let paperwork or deadlines slip because something else felt more urgent ✗ Need reminders to stay on top of recurring compliance tasks ✗ Are uncomfortable being the point of contact for government processes and audits ✗ Treat filing and documentation as low\-priority busywork ✗ Would rather escalate a routine HR task than just handle it **Benefits** Competitive salary commensurate with experience Visa sponsorship and UAE residency provided Medical insurance in line with UAE Labour Law requirements 30 days annual leave per UAE Labour Law Performance bonus tied to delivery quality and operational impact Job Types: Full\-time, Permanent Work Location: In person