HR Operations Officer

1. Administrative & Clerical Support • Filing & Data Entry: Maintain accurate and organized digital and physical employee personnel files. Scan, upload, and archive documents daily. • Inbox Management: Monitor the general HR inbox, responding to routine employee questions (e.g., "How do I request PTO?" or "Where do I find the insurance form?") and escalating complex issues to senior team members. • Mail & Supplies: Distribute incoming mail, prepare outgoing packages, and manage office/HR supply inventory. 2. Onboarding & Offboarding Support • New Hire Paperwork: Prepare new hire offer letters and onboarding packets. Ensure all I-9 forms and tax documents are collected and completed correctly on the employee's first day. • Orientation Scheduling: Coordinate the logistics for new hire orientation (booking rooms, ordering catering, setting up equipment, preparing name badges). • Offboarding: Collect signed resignation forms, deactivate building access badges, and process asset returns (laptops/phones) under the supervision of a senior team member. 3. Benefits & Payroll Assistance • Benefits Support: Assist employees with basic benefits enrollment questions and direct them to the correct insurance carriers for complex claims. • Payroll Data: Assist the payroll team by compiling timesheets and verifying PTO requests to ensure they are approved before the payroll deadline. 4. Recruitment Administration (If applicable) • Scheduling: Coordinate interview schedules between candidates and hiring managers. • Background Checks: Initiate and track the status of background check requests. • Job Postings: Assist with posting job advertisements on job boards and the company careers page. Qualifications Education & Experience • Education: Bachelor’s degree (in progress or completed) in Human Resources, Business, or a related field is a plus but not required . • Experience: At least 2 years of administrative or office experience. Prior HR experience is not required; we are willing to train the right candidate! • Education: Bachelor’s degree (in progress or completed) in Human Resources, Business, or a related field is a plus but not required . • Experience: At least 2 years of administrative, office, and Human Resources experience. • Certification in HR (e.g., SHRM-CP, PHR) is preferred to demonstrate commitment and knowledge of best practices. • Experience in a fast-paced, dynamic industry is essential to adapt to changing HR needs and challenges.