EXECUTIVE SECRETARY

* Manage and maintain executives' schedules. * Make travel arrangements for executives. * Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software. * Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives. * Answer phone calls and direct calls to appropriate parties or take messages. * Prepare responses to correspondence containing routine inquiries. * Open, sort, and distribute incoming correspondence, including faxes and email. * Greet visitors and determine whether they should be given access to specific individuals. * Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.Related occupations. * Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work. * File and retrieve corporate documents, records, and reports. * Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution. * Provide clerical support to other departments. * Attend meetings to record minutes. * Process payroll information. * Interpret administrative and operating policies and procedures for employees. * Compile, transcribe, and distribute minutes of meetings. * Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures. * Keep track of employees' time. Pay: Up to BD400\.000 per month Work Location: In person